Accounts Payable Clerk

2 weeks ago

St Catharines, Canada City of St. Catharines Full time

Join us to shape the future of St. Catharines

About the City:

At the City of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.

What You Will be Doing:

Reporting to the Accounting Supervisor, the Accounts Payable Clerk is a key member of the City of St. Catharines’ Accounting Team responsible for performing and carrying out daily accounts payable (AP) functions and operations towards helping the City achieve its strategic objectives. The Accounts Payable Clerk is also responsible for accurately processing all invoices (reviewing, reconciling, matching), ensuring appropriate approvals are in place, issuing payments in a timely fashion and maintaining the City’s accounts payable records.

Duties and Responsibilities:

  • Verifying that transactions comply with policies and procedures; verifying system tax classes; and communicating with internal departments to resolve discrepancies.
  • Match and reconcile invoices against delivery reports and purchase orders for pricing, terms and receipt of goods in Finance System. Check details and accuracy of invoices and compile / organize all supporting documentation for payment processing.
  • Prepare payments by reviewing and matching vendor information.
  • Control, review, disburse and file all payments and documentation. Ensure all incoming vendor invoices have the appropriate department approvals in the Financial System.
  • Create and process credit vouchers when a credit invoice is received from vendors.
  • Reconcile accounts payable subledger by ensuring all AP entries are posted, reviewing AP balances in subledger (accruals and payments), running reconciliation reports for payables against purchase orders (POs) and vouchers, and providing comments where necessary.
  • Support the Accounting Supervisor by running daily queries / reports of AP transactions and performing a month-end checklist to ensure all AP transactions are reconciled.
  • Monthly and year-end reporting and reconciliation of various accounts (such as: Suspense Accounts, Prepaid Expenses, Accruals, Vendor Holdbacks, etc.)
  • Act as the first line of customer service in responding to vendor queries regarding outstanding invoices, as needed.
  • Perform other related duties as assigned.

About You:

Qualifications:

  • Two (2) year college diploma in accounting, finance, business, purchasing, administration or related field.
  • Three (3) months experience in an accounting, bookkeeping and/or purchasing role.

Skills:

  • Previous experience with PeopleSoft Financials or an advanced Enterprise Resource Planning (ERP) system, specifically utilizing the Accounts Payable or other finance module(s), is preferred.
  • Keen attention to detail and accuracy, specifically with respect to financial information and data.
  • Strong ability to organize workload under limited supervision, prioritize competing tasks and meet established deadlines.
  • Knowledge of HST legislation, sales tax application, and rebates and input tax credits.
  • Ability to work collaboratively and show willingness to work effectively in a team setting.
  • Good working knowledge of accounts payable and experience handling records and accounts.
  • Ability to maintain confidentiality of sensitive information.
  • Strong operational and functional knowledge of Microsoft Office Suite, including Outlook and Excel.

Other Requirements:

  • Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
  • A demonstrated commitment to enhancing a safety culture.
  • Proof of education will be required upon hire.

What’s in it for you:

  • Salary & Benefits: Get a competitive salary plus health, dental, vision, and life insurance coverage (for eligible positions).
  • Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions for a secure retirement. Learn more at OMERS.
  • Flexibility: Achieve work-life balance with our hybrid work environment (for eligible positions).
  • Professional Development: Access training and development funds to support your career growth.
  • Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.
  • Great People: Work with a supportive team and a leadership team focused on growth and success.

Other Job Details:

  • Pay Rate: $51,389 to $57,199
  • Employee Group: CUPE 157
  • Department: Financial Management Services
  • Position Type: Full-time
  • Work Mode: Hybrid
  • Work Location: City Hall
  • Hours of Work: Monday to Friday, 8:30 AM to 4:30 PM
  • Number of Openings: 1
  • Job ID: 2024-185
  • Posted Date: August 29, 2024

Additional Information:

To ensure fairness and efficiency in our recruitment process, we kindly request that all applications be submitted through our official portal at www.stcatharines.ca/jobs. Applications received through other channels will not be considered. We also advise applicants to maintain up-to-date contact information and regularly check their spam and junk email folders, as important communications regarding their application may be directed there.

For applicable positions, the recruitment process will be conducted using video conference technology. Please note that for certain roles, in-person interviews may be required.

The City of St. Catharines does not use AI Technology in any part of the recruitment process.

Employment Equity, Inclusivity and Accommodation:

Dedicated to fostering an inclusive and accessible work environment, the City of St. Catharines is an equal opportunity employer committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform the Human Resources Division of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.

#J-18808-Ljbffr

  • Accounts Payable Clerk

    3 months ago

    St. Catharines, Canada City of St. Catharines Full time

    **Summary**: - Reporting to the Accounting Supervisor, the Accounts Payable Clerk is a key member of the City of St. Catharines’ Accounting Team responsible for performing and carrying out daily accounts payable (AP) functions and operations towards helping the City achieve its strategic objectives. The Accounts Payable Clerk is also responsible for...

  • Accounts Payable Clerk

    3 months ago

    St. Catharines, Canada City of St. Catharines Full time

    Applications received any other way will not be accepted. **Summary of Duties**: Reporting to the Accounting Supervisor, the Accounts Payable Clerk is a key member of the City of St. Catharines’ Accounting Team responsible for performing and carrying out daily accounts payable (AP) functions and operations towards helping the City achieve its strategic...

  • Accounts Payable Clerk

    3 weeks ago

    St. Catharines, Canada City of St. Catharines Full time

    **Join us to shape the future of St. Catharines!** **About the City**: At the City of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come....

  • Accounts Payable Clerk

    2 weeks ago

    St. Catharines, Canada Robert Half Full time

    We are offering a short-term contract employment opportunity for an Accounts Payable Clerk in the accounting industry based in St. Catharines, Ontario. The ideal candidate will be well versed in processing and reconciling vendor invoices, maintaining accurate records, and responding effectively to vendor queries.Responsibilities:• Accurately and...

  • Accounts Payable Clerk

    1 week ago

    West St Paul, Canada S & J Construction Full time

    *Job Overview* We are seeking an organized and detail-oriented Accounts Payable Clerk to join our team. The Accounts Payable Clerk will be responsible for processing invoices, managing expense reports, and assisting with accounts payable tasks. *Duties* - Analyze invoices for accuracy and compliance with company policies - Process vendor invoices and ensure...

  • Accounts Payable Clerk, Cpt

    3 months ago

    St. Catharines, Canada Niagara Health System Full time

    Reporting to the Regional Supervisor of Accounts Payable & Accounts Receivable, the Accounts Payable Clerk will be responsible for recording, processing and tracking of invoices and employee expense claims, scheduling vendor payments, printing and managing cheques, uploading & downloading payment details to & from the bank, monitoring of accounting entries,...

  • Accounts Payable

    3 months ago

    St. Catharines, Canada Rankin Construction Inc. Full time

    A progressive and diversified construction company with offices in St. Catharines and Hamilton is looking for an experience Accounts Payable / Payroll Clerk to work at our St. Catharines office. You will be responsible for matching and coding invoices, data entry, filing, handling payment inquiries and assisting other departments when required including...

  • Accounts Payable Clerk

    4 weeks ago

    Fort St. John, Canada W. Turner Gas & Oil Service Ltd Full time

    *Job Overview* We are seeking an Accounts Payable Clerk to join our team. The ideal candidate will be detail-oriented, organized, and possess a strong understanding of accounting principles and software. *Responsibilities* - Process accounts payable transactions accurately and timely - Verify discrepancies by reconciling vendor accounts and monthly...

  • Accounts Payable Clerk

    4 weeks ago

    Fort St. John, Canada W. Turner Gas & Oil Service Ltd Full time

    *Job Overview* We are seeking an Accounts Payable Clerk to join our team. The ideal candidate will be detail-oriented, organized, and possess a strong understanding of accounting principles and software. *Responsibilities* - Process accounts payable transactions accurately and timely - Verify discrepancies by reconciling vendor accounts and monthly...

  • Accounts Payable Clerk

    4 weeks ago

    Fort St. John, Canada W. Turner Gas & Oil Service Ltd Full time

    *Job Overview* We are seeking an Accounts Payable Clerk to join our team. The ideal candidate will be detail-oriented, organized, and possess a strong understanding of accounting principles and software. *Responsibilities* - Process accounts payable transactions accurately and timely - Verify discrepancies by reconciling vendor accounts and monthly...

  • Clerk, Accounts Payable

    3 months ago

    St. Catharines, Canada Algoma Central Corporation Full time

    **Job Summary**: The Clerk, Accounts Payable & Accounts Receivable is responsible for invoicing customers and processing vendor invoices in a timely and accurate manner in compliance with corporate policy. **Key Responsibilities**: **Accounts Receivable**: - Prepares billing for the Tanker, Domestic Dry-Bulk and NACC fleets and ensures accuracy. - Prepares...

  • Accounts Payable Clerk

    3 months ago

    St. Clements, Canada Kieswetter Excavating Full time

    **Kieswetter Excavating - Entry Level Accounts Payable Clerk** - Kieswetter Excavating Inc. is a leader in excavating, site grading and site servicing activities; working on many of the areas highest-profile projects. We are a fourth-generation, family-owned company which works primarily in Waterloo Region and surrounding area. We take pride in the...

  • Accounts Receivable/payable Clerk

    3 weeks ago

    St. Catharines, Canada Algoma Central Corporation Full time

    **Who We Are**: Your Marine Carrier of Choice. What we carry is more than just cargo; we carry essential goods that become a part of our everyday lives. We move cargo that feeds us, keeps our roads safe, helps to build our communities and moves us forward. Marine transportation is the most sustainable mode of transportation and we take pride in being able to...

  • Accounts Payable Clerk

    3 weeks ago

    Fort St. John, Peace River Regional District, CA W. Turner Gas & Oil Service Ltd Full time

    *Job Overview* We are seeking an Accounts Payable Clerk to join our team. The ideal candidate will be detail-oriented, organized, and possess a strong understanding of accounting principles and software. *Responsibilities* - Process accounts payable transactions accurately and timely - Verify discrepancies by reconciling vendor accounts and monthly...

  • Accounts Payable Clerk

    2 months ago

    St. Jacobs, Canada Home Hardware Stores Limited Full time

    We have a great opportunity available for an **Accounts Payable Clerk **to join our Accounts Payable team. Reporting to our Accounts Payable Supervisor, this role is responsible for the timely and accurate entry of high volume of invoices to process payments and reviewing data entry for dealer billings to ensure accuracy of entry. If you are a self-starter...

  • Clerk, Accounts Payable

    3 weeks ago

    St. Catharines, Canada Algoma Central Corporation Full time

    Location: St. Catharines, Ontario - Employment Type: Full-time/Permanent - Date Posted: August 27, 2024 **The Clerk, Accounts Payable & Accounts Receivable is responsible for invoicing customers and processing vendor invoices in a timely and accurate manner in compliance with corporate policy. **Key Responsibilities**: Accounts Receivable: - Prepares...

  • Accounts Payable Clerk

    6 days ago

    St. Catharines, Ontario, Canada City of St. Catharines Full time

    About the RoleThe City of St. Catharines is seeking a highly skilled and detail-oriented Accounts Payable Clerk to join our Financial Management Services team. As a key member of our accounting team, you will be responsible for performing and carrying out daily accounts payable functions and operations to support the City's financial objectives.Key...

  • Accounts Payable Clerk

    6 days ago

    St. Catharines, Ontario, Canada City of St. Catharines Full time

    About the RoleThe City of St. Catharines is seeking a highly skilled and detail-oriented Accounts Payable Clerk to join our Financial Management Services team. As a key member of our accounting team, you will be responsible for performing and carrying out daily accounts payable functions and operations to support the City's financial objectives.Key...

  • Entry-level Accounts Payable Clerk

    3 months ago

    St. Clements, Canada Kieswetter Excavating Full time

    **Kieswetter Excavating - Entry Level Accounts Payable Clerk** - Kieswetter Excavating Inc. is a leader in excavating, site grading and site servicing activities; working on many of the areas highest-profile projects. We are a fourth-generation, family-owned company which works primarily in Waterloo Region and surrounding area. We take pride in the...

  • Accounts Payable Clerk

    3 months ago

    St. Jacobs, Canada Home Hardware Stores Limited Full time

    We have a great opportunity available for an **Accounts Payable Clerk **to join our Accounts Payable team. Reporting to our Accounts Payable Supervisor, this role is responsible for the timely and accurate entry of high volume of invoices to process payments and reviewing data entry for dealer billings to ensure accuracy of entry. If you are a self-starter...