Clerk, Accounts Payable
2 months ago
Location: St. Catharines, Ontario
- Employment Type: Full-time/Permanent
- Date Posted: August 27, 2024
**The Clerk, Accounts Payable & Accounts Receivable is responsible for invoicing customers and processing vendor invoices in a timely and accurate manner in compliance with corporate policy.
**Key Responsibilities**:
Accounts Receivable:
- Prepares billing for the Tanker, Domestic Dry-Bulk and NACC fleets and ensures accuracy.
- Prepares cash postings for all companies.
- Responds to customer and vendor inquiries.
- Prepares monthly port reports.
- Assists with quarterly Marine Service Fee remittance.
- Prepares demurrage summaries.
- Enters A/P voyage cost for all fleets.
- Maintains the Voyage Cost Interface.
- Prepares St. Lawrence Seaway declarations.
Accounts Receivable:
- Receives, verifies and enters invoices into the A/P system in a timely manner and per approved procedures; ensures that discounts are applied when appropriate.
- Receives, verifies and enters expense reports for salaried employees.
- Follows up on resolution of disputed or outstanding invoices.
- Responds to vendor and employee inquiries; liaises with internal managers in a timely and professional manner to ensure satisfactory services as it relates to the A/P function.
**Skills, Abilities and Experience**:
- Post-secondary education in Business, Accounting or a related field.
- 3-5 years’ experience in a related position.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Effective communication skills (verbal and written).
- Excellent organization, planning and prioritization skills.
- Able to create and maintain effective working relationships with stakeholders.
- Confidentiality, discretion and diplomacy on all business matters.
- Strong customer service skills.
- Excellent attention to detail and accuracy.
- Ability to remain calm under pressure and to meet deadlines and prioritize tasks.
- Self-motivated, able to work in a team environment and balance the needs of a number of individuals and the team.
- Capable of identifying and resolving problems in a timely manner.
**Working Conditions**:
- Operates in an open office environment and routinely uses standard office equipment, such as computers and phones.
**Physical Requirements**:
- Ability to sit for long periods of time.
- Regularly required to talk/hear.
- Daily use of standard office equipment such as computers and phones.
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