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Accounts Payable Clerk

2 months ago

St Catharines, Ontario, Canada City of St. Catharines Full time
About the Role

The City of St. Catharines is seeking a highly skilled and detail-oriented Accounts Payable Clerk to join our Financial Management Services team. As a key member of our accounting team, you will be responsible for performing and carrying out daily accounts payable functions and operations to support the City's financial objectives.

Key Responsibilities
  • Verify transactions comply with policies and procedures, and communicate with internal departments to resolve discrepancies.
  • Match and reconcile invoices against delivery reports and purchase orders for pricing, terms, and receipt of goods in the Finance System.
  • Prepare payments by reviewing and matching vendor information.
  • Control, review, disburse, and file all payments and documentation, ensuring all incoming vendor invoices have the appropriate department approvals in the Financial System.
  • Create and process credit vouchers when a credit invoice is received from vendors.
  • Reconcile accounts payable subledger by ensuring all AP entries are posted, reviewing AP balances in subledger (accruals and payments), running reconciliation reports for payables against purchase orders (POs) and vouchers, and providing comments where necessary.
  • Support the Accounting Supervisor by running daily queries/reports of AP transactions and performing a month-end checklist to ensure all AP transactions are reconciled.
  • Monthly and year-end reporting and reconciliation of various accounts (such as: Suspense Accounts, Prepaid Expenses, Accruals, Vendor Holdbacks, etc.).
  • Act as the first line of customer service in responding to vendor queries regarding outstanding invoices, as needed.
  • Perform other related duties as assigned.
Requirements
  • Two (2) year college diploma in accounting, finance, business, purchasing, administration, or related field.
  • Three (3) months experience in an accounting, bookkeeping, and/or purchasing role.
Preferred Qualifications
  • Previous experience with PeopleSoft Financials or an advanced Enterprise Resource Planning (ERP) system, specifically utilizing the Accounts Payable or other finance module(s).
  • Keen attention to detail and accuracy, specifically with respect to financial information and data.
  • Strong ability to organize workload under limited supervision, prioritize competing tasks, and meet established deadlines.
  • Knowledge of HST legislation, sales tax application, and rebates and input tax credits.
  • Ability to work collaboratively and show willingness to work effectively in a team setting.
  • Good working knowledge of accounts payable and experience handling records and accounts.
  • Ability to maintain confidentiality of sensitive information.
  • Strong operational and functional knowledge of Microsoft Office Suite, including Outlook and Excel.
What We Offer
  • Competitive salary and benefits package.
  • Pension plan with matched contributions for a secure retirement.
  • Hybrid work environment for work-life balance.
  • Professional development opportunities to support career growth.
  • Opportunity to make a lasting impact through modernization efforts.
  • Collaborative and supportive team environment.