Document Controller

4 weeks ago

Edmonton, Canada Associated Engineering (ONT) Ltd Full time

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Job Title

Document Controller

Location

Edmonton Office - Edmonton, AB T5J 5C6 CA (Primary)

Category

Administration

Job Type

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 15 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company. 

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us

Job Description

We are currently searching for a Document Controller in our Edmonton office. 

The successful candidate will assist a major project delivery team with document control management utilizing Aconex, the electronic data management system (EDMS) tool that has been selected for the project. As the ideal candidate, you are an excellent communicator with effective organizational skills, capable of efficiently managing multiple tasks while meeting critical deadlines. Your abilities will be strengthened through your exposure to a variety of engineering disciplines and subconsultants. The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What we offer:
• A centrally located office in the heart of downtown Edmonton that is easily accessible. 
• A flexible work environment that allows for a combination of working from home and in the office. 
• Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program. 
• Ongoing support for your growth and development, including a formal Professional Development program, mentorship programs, training opportunities, professional designation support and a Young Professionals Group.
• An on-site fitness centre accessible to all staff, with full amenities. 
• Discounted rates at a neighboring childcare facility. 
• An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton.

Job Requirements

What you will bring:
• A diploma in office administration or equivalent years of experience in supporting information management, engineering, and/or project management.
• Experience in large scale projects is an asset.
• Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
• Familiarity with the different types of documentation and quality processes required in project delivery. This would include the stages of design drawings, specifications, certifications, procedures, reporting, technical submittals, etc. Experience in project turnover and close-out is an asset.
• Ability to implement and manage the selected EDMS to ensure secure access, version control, and integrity of documents throughout their lifecycle.
• Knowledge and understanding of ISO 9001:2015, Quality Management Systems, and auditing experience are assets.
• Ability to develop and provide training to staff and stakeholders regarding processes and systems.
• Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use pivot tables, hyperlinks, and advanced formulas).
• Experience working with Primavera or other scheduling software is an asset. 
• Ability to work under tight deadlines, on time-sensitive activities.
• Demonstrated attention to detail. 
• Excellent organizational and time management skills.
• Strong written and oral communication abilities. 

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

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