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Executive Assistant Cust Dev
3 months ago
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Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.
Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.
Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.
A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.
Travel Required?: No Travel
On-site
No Relocation Assistance Offered
# 160829 - Therwil, Switzerland, Switzerland
Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.
We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.
If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team
Reports to: Marketing Senior Vice President and CD Vice President
Join our team as an Executive Assistant and play a pivotal role in supporting the smooth operation of our fast-paced and diverse team.
Key responsibilities:
Efficiently managing executive calendars to ensure optimal use of time and resources.
Arranging comprehensive travel itineraries, including flights, accommodations, and ground transportation.
Take the lead of the travel system platform and provide necessary support to the teams in the departments.
Screening and directing phone calls and messages, ensuring timely follow-up and communication.
Handling mail with precision, ensuring urgent correspondence is delivered promptly.
Coordinating and organizing internal and external meetings per requests, including but not limited to agenda, venues, meeting facilities, catering, necessary secretarial support to meeting participants.
Administering expense reporting and managing American Express reports with accuracy.
Be responsible for purchase orders for the departments and ensuring timely follow ups.
Responding to information requests from internal and external with professionalism and efficiency.
Preparing and expediting courier packages, ensuring timely and secure delivery.
Supporting other Executive Admin as needed, such as backup other Executive Admins during vacations, and other absences.
The above responsibilities are for Marketing & Customer Development teams, including Sr Leadership and their direct reports in senior director level and a few persons below them.
Requirements:
A minimum of 4 years of executive assistant experience, preferably experience in multinational companies.
Proficiency in SAP is desirable, with required expertise in Google Calendar, PowerPoint/Google Slides and Excel/Google Sheets.
Exceptional communication skills and fluency in English. Knowledge of German is an advantage.
The ability to work independently and as part of a team, handling confidential information with discretion.
Strong organizational and planning skills are essential.
Enjoy a fast-paced work environment, with Growth mindset and agility.
Our Commitment to Sustainability
With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.
Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.
Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.
Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.
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