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Administrative Assistant

1 month ago

Cranbrook, Canada NEXUS Community Support Society Full time

Please apply at: Administrative Assistant - NEXUS Community Support Society (nexussupport.ca). Applications received on Indeed will not be considered.

We are currently only hiring staff that have received the COVID-19 vaccination.

Job Summary: The Administrative Assistant reports to the Director of Administration & Program Supports. They assist in managing the administrative affairs of the Society by providing a variety of administrative and technology-related supports, such as: data entry; maintaining a variety of records, files and related filing/tracking systems; as well as other related duties.

Key Duties & Responsibilities:

  • Screens and prioritizes incoming correspondence and other materials for staff members.
  • Inputs data from source documents and maintains information in spreadsheets and databases.
  • Provides support to staff with technology-related issues, such as password resets.
  • Physically and/or digitally files documents; maintains the filing systems in accordance with established guidelines.
  • Assists with outgoing mail distribution.
  • Responds to outside inquiries about services offered by the organization.
  • Provides support in preparing correspondence, meeting minutes and form updates; drafts routine correspondence such as letters to vendors and internal memoranda.
  • Greets visitors; organizes and maintains office space.
  • Performs other related duties as required.

Schedule: Monday to Friday, 9:00am - 5:00pm, 37.5 hours per week

Qualifications:

Education, Knowledge and Other Certifications:
Diploma in a related health/human/social service and/or in office administration or accounting is preferred.
The Administrative Assistant must have and maintain a valid WHMIS certificate and consent to a Criminal Record Check.

Training and Experience:

  • One (1) to three (3) years recent related experience.
  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle multiple tasks and prioritize effectively.
  • Experience with database management and data entry.
  • Strong understanding of technology and ability to troubleshoot minor issues.
  • Professional demeanor and ability to interact with staff and visitors courteously.

Other Information:

NEXUS is committed to supporting employment equity and diversity in the workplace. We encourage all qualified applicants, including Indigenous Peoples, persons with diverse abilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression, and others who may contribute to diversity at NEXUS.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout our organization and encourage applicants to self-identify as First Nation, Metis or Inuit when applying.

Job Types: Full-time, Permanent

Pay: From $23.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Cranbrook, BC: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location: In person

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