Faculty of Science Academic Programs Administrator

2 weeks ago

Ottawa, Canada Carleton University Full time

Duties and Responsibilities:

Reporting to the Dean, Faculty of Science and working directly with Unit Heads (Chairs, Directors) of the Faculty of Science’s (FOS) new programs, the incumbent is responsible for the efficient and effective operation of all administrative and budgetary processes relating to FOS new programs to ensure quality service is provided and maintained. The incumbent provides advice and information to students, faculty, and staff on FOS new programs, processes a variety of documents critical to students’ progress through the programs, and is responsible for meeting all internal and external deadlines associated with the administration and coordination of the new FOS programs.

The incumbent is also the class and lab Timetable Coordinator for the new programs. Given this position supports several new programs, the incumbent must have superior time management skills to develop solutions for demanding timelines and conflicting schedules to balance demands and align with priorities. The incumbent must have the ability to work overtime during peak periods.

Qualifications:

  • Thorough knowledge of human resources concepts, office procedures, administrative skills, accounting principles, privacy provisions, budget setting, and current office computer software.
  • This position involves dealing with staff, faculty, and students from varying cultural and academic backgrounds.
  • The incumbent must have the ability to work under pressure, communicate effectively (verbal and written), establish priorities, recognize the need for change, and develop plans for change when necessary.
  • The incumbent must be mature, possess integrity and discretion (especially regarding student and staff privacy).
  • Situations at times occur which require conflict resolution skills, tact, and diplomacy.
  • Also required is a thorough knowledge of the Department, Institute, and University policies and regulations, including the Freedom of Information and Protection of Privacy Act (FIPPA) of Ontario. Superior time management skills are essential for this position.

Education and Experience:

  • University degree or equivalent. Knowledge of current accounting concepts, definitions, rules and regulations, and management practice.
  • Six years of relevant and progressively more responsible work experience, preferably in a university environment.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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