Specialist, Academic Program Management

3 months ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Academic Program Management

**# of Open Positions**:
1

**Faculty/Service - Department**:
Research Shared Services and Anatomy Division

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
September 09, 2024

**Closing Date**:
September 20, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
Supports the educational dossier for Basic Sciences. Advises, guides and supports Program Directors and faculty members. Work in collaboration with Chairs, Program Directors, Course Coordinators, Program Leads and faculty members to support the development and implementation of new initiatives. Provides coverage in and support to multiple programs in order to ensure operational continuity.

**Specific Accountabilities**:

- Guides and supports Program Directors in order to ensure the efficient administration of assigned programs. This includes but is not limited to tracking teaching coverage for graduate and undergraduate programs, providing reports with course coverage details and student enrollment numbers. Manages various clinical schedules related to teaching coverage and rotations in all concentrations within the Clinical and Translational Medicine concentrations. Schedules and attends meetings with interested parties in order to discuss program needs and potential challenges. Gathers data, provides reports to Chairs, Directors, supervisor and manager as required. Supports the Program Directors with any administrative duties as required. Works closely with the Graduate Studies office at the Faculty of Medicine in order to provide optimal support for the programs and foster a strong working relationship with our educational partners.
- Oversees the enrollment process for courses under the incumbent’s responsibility. This includes providing front-line service and information for current and potential students. Responsible for the scheduling of all ANP, CMM, PHA and PHS undergraduate courses and exams. Updates course and exam schedules in uoCampus. Manage requests for the Director of Undergraduate Education for (CMM) such as course equivalencies and prerequisite waivers. Enters information in uoCampus related but not limited to faculty appointments and supervisory privileges. Provide support to program directors and faculty members with Brightspace, uoCampus and LMS. Guides faculty members with Simple Syllabus in order to create course syllabi. Creates and maintains a syllabi catalogue for various departments. Provides recommendations and information to departmental chairs, school directors, program directors and faculty members as required. When courses reach capacity, recommends adding sections to courses in order to reduce waiting lists. Once approved, takes care of all the logistics such as scheduling the course and negotiate space. This also includes onboard the professor by going over course expectations providing support with Brightspace, providing information regarding books used in the course and assisting with the preparation of slide decks.
- Negotiates & secures rooms for all sections of ANP, CMM, PHA & PHS undergraduate courses and seminar program, provide additional space for midterm and final exams. Collaborate with Health Sciences and other faculties to ensure that the rooms reserved will meet their enrollment needs. Handles all course evaluations and projected enrollments by communicating with the registrar’s office for the purpose of ensuring that applicable programs meet their respective requirements and targets in terms of student population.
- Prepares the necessary information for job postings for part-time teaching, relays information to the Faculty of Medicine Payroll Office for compensation claims ensuring compliance with appropriate policies, practices and collective agreements. Hires TA’s, and correctors for courses under the incumbent’s responsibility. Schedules deferred and supplemental exams. Hires proctors for regular and deferred exams. Manages student accommodation (formerly SASS) exam requests and document uploads. Prepares exams which includes formatting, printing and distribution. Get scantron sheets and booklets ready for exams. Responsible for uploading grades for ANP, CMM, PHA and PHS undergraduate courses. Han

  • Academic Program Manager

    6 months ago

    Ottawa, Canada Kinaxis Full time

    **About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...

  • Academic Program Manager

    6 months ago

    Ottawa, Canada Kinaxis Full time

    **About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...

  • Program Support Academic Liaison

    4 weeks ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Algonquin College is seeking a highly skilled Program Support Academic Liaison to join their team. The estimated annual salary for this position is $**60,000**.Job OverviewThe Program Support Academic Liaison will provide operational and administrative student-centered support to internal and external students within AC Online. This role involves direct...

  • Full-time Program Support Academic

    1 month ago

    Ottawa, Canada Algonquin College Full time

    p>Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Academic Manager - Business and Media Full-Time Support Length of Contract: The incumbent provides operational and administrative student-centered support to internal and external, domestic and international, full and part-time students within AC...

  • Lead Academic in Philanthropy and Nonprofit Leadership

    2 weeks ago

    Ottawa, Ontario, Canada Nonprofit Academic Centers Council Full time

    Philanthropy and Nonprofit Leadership ProfessorshipThe School of Public Policy and Administration at Carleton University invites applications for a tenure-track appointment as Lead Academic in Philanthropy and Nonprofit Leadership. The successful candidate will participate in the delivery of the Master of Philanthropy and Nonprofit Leadership program.About...

  • Academic Support Specialist

    1 week ago

    Ottawa, Canada Algonquin College of Applied Arts and Technology Full time

    h3>Part-time Adult Developmental Support Specialist (Appendix D-12 Months) Apply locations Ottawa Campus time type Part time posted on Posted 6 Days Ago job requisition id R169915 Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access Centre Position Type: Part-Time...

  • Full-time Program Support Academic

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Manager - Business and Media Position Type: Full-Time Support Salary Range: $31.05-$35.99-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: January 06, 2025 Length of Contract: n/a Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first...

  • Academic Support Specialist

    1 week ago

    Ottawa, Canada Algonquin College of Applied Arts and Technology Full time

    h3>Part-time Adult Developmental Support Specialist (12 Months)Apply locations Ottawa Campus time type Part time posted on Posted 7 Days Ago job requisition id R169907Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access CentrePosition Type: Part-Time SupportSalary Range:...

  • Specialist, Academic Program Management

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 24 **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Research Shared Services and Anatomy Division **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: September 16, 2024 **Closing Date**: September 27,...

  • Manager, Academic Engagement

    1 month ago

    Ottawa, Ontario, Canada CSA Group Full time

    Job Description:About the Role:The CSA Group is seeking a highly skilled Academic Engagement and Partnerships Specialist to join our team. This role will be responsible for growing and strengthening academic engagement (post-secondary) within our Research and Education programs.Key Responsibilities:Develop strategic partnerships with research facilities,...

  • Academic Support Specialist

    6 days ago

    Ottawa, Canada ALGON The Algonquin College of Applied Arts and Technology Full time

    p>Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access CentrePosition Type: Part-Time SupportSalary Range: $38.14-HourlyScheduled Weekly Hours: 20Anticipated Start Date: January 02, 2025Length of Contract: 12 monthsPosting Information: This job posting is now accepting...

  • Associate Supervisor, Academic Program Management

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Academic Administration **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: September 26, 2024 **Closing Date**: October 07, 2024 **Note**: Applications...

  • Academic Support Specialist

    1 week ago

    Ottawa, Canada ALGON The Algonquin College of Applied Arts and Technology Full time

    p>Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access CentrePosition Type: Part-Time SupportSalary Range: $38.14-HourlyScheduled Weekly Hours: 4Anticipated Start Date: January 02, 2025Length of Contract: 12 monthsPosting Information: This job posting is now accepting...

  • Intermediate Specialist, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 23 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Registration and Foreign Programs **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: October 10, 2024 **Applications must be received...

  • Academic Support Specialist

    1 week ago

    Ottawa, Canada Algonquin College Full time

    p>Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access CentrePosition Type: Part-Time SupportSalary Range: $38.14-HourlyScheduled Weekly Hours: 4Anticipated Start Date: January 02, 2025Length of Contract: 12 monthsPosting Information: This job posting is now accepting...

  • Academic Support Specialist

    1 week ago

    Ottawa, Canada Algonquin College Full time

    p>Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department: Academic Access CentrePosition Type: Part-Time SupportSalary Range: $38.14-HourlyScheduled Weekly Hours: 20Anticipated Start Date: January 02, 2025Length of Contract: 12 monthsPosting Information: This job posting is now accepting...

  • Academic Professor for Summer Program

    5 days ago

    Ottawa, Ontario, Canada Gomasa Full time

    Job Description:The Gomasa Upward Bound program seeks a highly motivated and qualified individual to serve as an Academic Professor for our summer program.Responsibilities:Teach 10 – 20 hours per week in academic courses and provide advising services to students.Develop pre/post tests, class objectives, and syllabus.Plan, develop, and implement the class...

  • Program Support Specialist

    2 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Manager - Business and Media Position Type: Full-Time Support Salary Range: $36.29-$42.13-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: November 26, 2024 Length of Contract: 12 months Posting Information Posting Closing Date: November 5, 2024 Please note: jobs are posted until 11:59 pm on the job closing date. Job...

  • Manager, Academic Engagement

    7 months ago

    Ottawa, Canada CSA Group Full time

    Statut d'emploi: Permanent Type d'heures: À temps plein Nous avons besoin de vous pour former une équipe de calibre mondial Les activités du Groupe CSA reposent sur l’atteinte d’un idéal : rendre le monde meilleur, plus sûr et plus durable.Cet ideal est au coeur de notre mission depuis 1919, année où nous avons élaboré notre première...

  • Academic Guidance Specialist

    2 weeks ago

    Ottawa, Ontario, Canada Gomasa Full time

    Role OverviewIn the role of Academic Guidance Specialist at Gomasa, you will collaborate with a team of Certified School Professionals to support student success. This position involves participating in school problem-solving teams, assisting in child find activities, and completing educational assessments.Key ResponsibilitiesParticipate in crisis counseling...