Current jobs related to Facility Administrator - Mississauga ON - Nippon Express USA

  • Facility Administrator

    5 months ago

    Mississauga, Canada NIPPON EXPRESS CANADA Full time

    **Job Summary** The Facility Administrator is to provide support and assistance to the Branch Manager in coordination with Head Office Administration in the general oversight of the facility and facility functions. This position will act as a primary liaison to many vendors, contractors and suppliers of the branch and assist the branch with the general...

  • Facility Administrator

    5 months ago

    Mississauga, Canada NIPPON EXPRESS CANADA Full time

    **Company Overview** Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and...

  • Administrator, Office

    5 months ago

    Mississauga, Canada Morguard Full time

    **PURPOSE** The Administrator, Office & Facilities is accountable to the Manager or Director of a function for general office support and provides back-up to Reception and Mailroom function to ensure uninterrupted office services are consistently delivered to the employees at Regional Offices **DUTIES AND RESPONSIBILITIES** - **Filing...

  • Administrative and Facilities Professional

    2 months ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONThe Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, such as cleaning, security, hazardous materials, catering, and utilities, and...

  • Administrative and Facilities Professional

    2 months ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONThe Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, such as cleaning, security, hazardous materials, catering, and utilities, and...

  • Office Administration and Facilities Manager

    1 month ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONThe Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, and vendor management.Key Responsibilities:1. Facilities Management: Maintain...

  • Office Administration and Facilities Manager

    1 month ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONThe Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, and vendor management.Key Responsibilities:1. Facilities Management: Maintain...

  • Receptionist

    1 month ago

    Mississauga, Canada Facility Plus Full time

    Essence seeks a friendly, organized, and professional Receptionist on behalf of Facility Plus. You will be the first point of contact for customers and visitors, providing exceptional customer service and administrative support. You will manage a busy phone system, handle inquiries efficiently, and ensure a welcoming environment. Your role is crucial in...

  • Office Administration and Facilities Manager

    2 months ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONAbout the Role:The Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, such as cleaning, security, hazardous materials, catering, and...

  • Office Administration and Facilities Manager

    2 months ago

    Mississauga, Ontario, Canada HCLTech Full time

    Job Title: Office Administration and Facilities ManagerLocation: Mississauga, ONAbout the Role:The Office Administration and Facilities Manager will be responsible for the overall administration of our Mississauga office, including office management, daily operations of the building's systems, such as cleaning, security, hazardous materials, catering, and...

  • Facility Manager

    5 months ago

    Mississauga, Canada SOTI Inc. Full time

    SOTI is committed to providing its employees with endless possibilities; learning new things, working with the latest technologies and making a difference in the world. Role and Responsibilities - Develop and execute a comprehensive strategic capital plan for the management and optimization of all facilities within the newly acquired office building,...

  • Office Services

    1 month ago

    Toronto, ON, Canada Guardian Capital Group Full time

    The Office Services & Facilities Coordinator will provide overall support for the administrative and facilities functions of the office. and the ability to walk a substantial amount over the workday. Administrative Functions Act as a resource and administrative support person for Office Services, Human Resources, Executive and Management teams. Support...

  • Facility Coordinator

    3 days ago

    Mississauga, Canada SteriPro International Full time

    **OVERALL RESPONSIBILITIES** SteriPro Canada is a leading medical devices reprocessing company, providing leading practice reprocessing and sterilization services from its facility in Mississauga, Ontario, and on-site at its partner hospitals. We are experts in the field of Medical Device Reprocessing, and are current with all standards and regulations set...

  • Facilities Associate

    5 months ago

    Mississauga, Canada Abbott Laboratories Full time

    **ABOUT ABBOTT** Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. WORKING AT ABBOTT At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full...

  • Facilities Coordinator

    4 months ago

    Mississauga, Canada Cushman & Wakefield Full time

    **Job Title** Facilities Coordinator **Job Description Summary** The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. ESSENTIAL FUNCTIONS AND...

  • Facilities Technician

    5 months ago

    Mississauga, Canada International Schools Partnership Full time

    **Facilities Technician** **REPORTS TO**:Head of Operations **DIRECT REPORTS**: No **SALARY**: CAD $18-21/hr. **About Lynn-Rose** Lynn-Rose offers a nurturing and stimulating environment where students are treated with respect preparing them for future success. At Lynn-Rose, students thrive within our outstanding academic curriculum and will have the...

  • Facilities Technician

    5 months ago

    Mississauga, Canada Lynn-Rose Heights Full time

    **Facilities Technician** **REPORTS TO**:Head of Operations **DIRECT REPORTS**: No **SALARY**: CAD $18-21/hr. **About Lynn-Rose** Lynn-Rose offers a nurturing and stimulating environment where students are treated with respect preparing them for future success. At Lynn-Rose, students thrive within our outstanding academic curriculum and will have the...

  • Facility Manager

    1 day ago

    Mississauga, Canada MAUSER Full time

    Plant Manager **Responsibilities**: - Ensures that the facility provides the highest quality products produced in the most efficient manner within budgeted costs. Implements systems to effectively manage production schedules properly supporting the business. - Leads the effort and drives Lean Manufacturing tools and techniques fostering continuous...

  • Business Development Representative

    2 months ago

    Mississauga, Ontario, Canada City Wide Facility Solutions Full time

    About the RoleCity Wide Facility Solutions is seeking a highly motivated and results-driven Business Development Specialist to join our team. As a Business Development Specialist, you will be responsible for generating new business opportunities and driving revenue growth for our company.Key ResponsibilitiesIdentify and pursue new business opportunities...

  • Facility Coordinator

    4 months ago

    Mississauga, Canada McKesson Canada Full time

    McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a...

Facility Administrator

2 months ago

Mississauga ON, Canada Nippon Express USA Full time

Company Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and ultimately result in Nippon Express being one of the largest transportation providers in the world. Solutions, not numbers, are responsible for our success. Our commitment to develop successful solutions, which put information technologies and our vast network of resources to work for you, is what has enabled Nippon Express to lead the world in innovative logistics design.

Job Summary

The Facility Administrator is to provide support and assistance to the Branch Manager in coordination with Head Office Administration in the general oversight of the facility and facility functions. This position will act as a primary liaison to many vendors, contractors and suppliers of the branch and assist the branch with the general day-to-day maintenance of the facility. They will also serve as the bridge to the branch personnel for all facility related and other administrative duties.

Duties & Responsibilities

Facility maintenance

  • Assist and coordinate with operations teams in regards to branch level services and create and manage a local vendor database to service these operations (i.e. cleaning services, coffee deliveries, supply orders, etc.)
  • Arrange and coordinate schedules with contractors and vendors for repairs, general maintenance of the facility and equipment (forklifts, plumbing, etc.)
  • Coordinate with the Administration Manager for any services involving or requiring the approval of the landlord or property manager
  • work with Branch management to ensure building is kept in good condition including landlord requirements are met
  • Ensure proper cleanliness standards and cleaning logs are being maintained and properly updated in accordance with our GDP requirements
  • Some tasks currently on Custodial JD
  • Order cleaning supplies and ensure janitor rooms are well stocked
  • Stock PPE in office and warehouse areas as needed
  • Manage daily mail and courier

Contract/Vendor management

  • Management of local vendors and suppliers and ensuring branch staff are aware of the specific SOP requirements, rates, renewal dates, etc.
  • Provide assistance in negotiations for rate discussions, review competitive providers to ensure we are receiving best value in cost and service quality.

Safety Management

  • Assist in conducting monthly 5S daily walkthroughs and ensuring operations are consistent with our existing health and safety procedures
  • Inspect and report any safety, sanitary or fire hazards

Security

  • Conduct weekly/monthly security inspections and reporting based on our PIP and cargo security compliance requirements
  • Daily facility walkthrough and inspection and properly report any discrepancies or concerns
  • Assist in coordinating fire and security drills on an annual/semi-annual basis in accordance with our cargo security requirements.
  • Participate in the company’s emergency response team

Qualifications

  • 2-3 years of experience in a similar role
  • Experience with MS Office
  • General maintenance or handyman skills are an asset
  • Knowledge of Smartsheet or similar software is an asset
  • Basic math and accounting skills
  • Effective communication, organization and time management skills
  • Ability to manage and prioritize multiple tasks
  • Ability to remain objective in stressful situations
  • High level of sound and independent judgment, reasoning and discretion
  • Professional, responsible, and positive work attitude.
  • Knowledge of provincial and federal health and safety regulations and legislation
  • Ability to maintain confidentiality

Education/Certifications

  • High school diploma

**What We Offer**

  • Health Benefits (Medical, Dental & Vision Coverage)
  • RRSP/DPSP Plan with company matching
  • Paid Time Off (Vacation & Sick time)
  • Opportunities for career growth and skill enhancement

We thank all applicants for their interest in a career with Nippon Express. Please note only those who are selected for further consideration will be contacted for an interview.

Nippon Express is an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise us if you require accommodation.