Current jobs related to Administrative Team Lead, LINC - Edmonton - Newcomer Centre

  • Linc Program Teacher Assistant

    5 months ago

    Edmonton, Canada ASSIST Community Services Centre Full time

    **About ASSIST**: Since 1977, ASSIST Community Services Centre has provided services and support to immigrants in Edmonton as they integrate into Canadian society. We are a community-based non-profit and charitable organization that strongly value a diverse and multilingual workforce. We are committed to removing barriers to employment and welcome all...

  • Casual Linc Instructor

    5 months ago

    Edmonton, Canada Norquest College Full time

    **COMPETITION NUMBER: 681** **Fall Term Casual LINC Full-Time or Part-Time Evening and Saturday Instructors** **FACULTY OF SKILLS AND FOUNDATIONAL LEARNING** At NorQuest College, the LINC program fulfills the “we’ll meet you where you’re at” commitment to students by offering a wide variety of programming and scheduling options as well as delivery...

  • Instructor (Part-time)

    2 months ago

    Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **Start Date**: Monday, September 30, 2024 **Work Location**:11510 - 102 Street NW, Edmonton, AB **Hours**:11 hours/per week **Schedule**: Monday, Wednesday, & Thursday from 6:00 - 9:00pm **In accordance with Immigration, Refugee, and Citizenship Canada’s regulations, all applicants must be Permanent Residents of Canada or Canadian Citizens.** **A clear...

  • Coordinator, Administration

    1 month ago

    Edmonton, Canada Norquest College Full time

    **COMPETITION NUMBER: 898** **BUSINESS OPERATIONS, FACULTY OF SKILLS AND FOUNDATIONAL LEARNING** **_ Are you a results-oriented professional with leadership and administration experience, as well as strong relational skills?_** **_ Are you a problem solver that likes to develop and document new processes and improve upon existing ones?_** **_ Are you...

  • Intake Worker

    2 months ago

    Edmonton, Canada ASSIST Community Services Centre Full time

    **About ASSIST**:ASSIST Community Services Centre has provided settlement support to newcomers since 1977. Our Language Instruction for Newcomers to Canada (LINC) program is a federally funded program providing immigrants and refugees with the English language and cultural skills necessary for life in Canada. We offer a variety of full-time and part-time...

  • Administrative Team Lead

    7 days ago

    Edmonton, Alberta, Canada Quasar Bottle Depot Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Team Lead to join our team at Quasar Bottle Depot Ltd. As an Administrative Team Lead, you will be responsible for overseeing and coordinating office administrative procedures, ensuring seamless day-to-day operations.Key ResponsibilitiesReview and evaluate new administrative...

  • Special Events Coordinator

    5 months ago

    Edmonton, Canada ASSIST Community Services Centre Full time

    **About ASSIST**: Since 1977, ASSIST Community Services Centre has provided services and support to immigrants in Edmonton as they integrate into Canadian society. We are a community-based non-profit and charitable organization that strongly value a diverse and multilingual workforce. We are committed to removing barriers to employment and welcome all...

  • Team Lead, Grants Administration

    5 months ago

    Edmonton, Canada Alberta Innovates Full time

    **Team Lead, Grants Administration** Alberta Innovates is seeking a Team Lead, Grants Administration to lead the development and operationalization of grants administration processes across the organization and address unique program requirements when required. The successful incumbent will be responsible for oversight, mentoring and training of the Grants...

  • Team Lead, Administrative Process

    5 months ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **TEAM LEAD, ADMINISTRATIVE PROCESS** **FACULTY OF HEALTH STUDIES** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health as the Team Lead, Administrative Process. The Administrative Process Team Lead directly supports the Business Operations Manager with a...

  • HR Administrative, Team Lead

    5 months ago

    Edmonton, Canada Altex Industries Inc Full time

    We are seeking a **Human Resources Administration Team Lead.** This full-time, permanent position will oversee Human Resources Administration, Talent Acquisition and Training Development requirements, Performance Review, HR Administration, HR Benefits, and managing ADP system and integrated systems. Some of the responsibilities and requirements include: -...

  • Administrative Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Team Evolve Ltd. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, preparing meeting minutes, and maintaining office supplies.Key...

  • Administrative Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Job SummaryThe successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating meetings, and maintaining...

  • Administrative Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    We are seeking an Administrative Coordinator to join our team at Team Evolve Ltd. The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, preparing meeting minutes, and maintaining office supplies.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments,...

  • Administrative Coordinator

    1 month ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Key Responsibilities:Administrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and preparing meeting minutes.Communication: Develop and maintain...

  • Administrative Coordinator

    1 month ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Key Responsibilities:Administrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and preparing meeting minutes.Communication: Develop and maintain...

  • Administrative Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada Team Kwatra Corporation Full time

    We are seeking an experienced Administrative Coordinator to join our team at Team Kwatra Corporation. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. Additionally, the candidate will carry out administrative...

  • Administrative Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including scheduling appointments, preparing meeting...

  • Administrative Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Key Responsibilities:Administrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and preparing meeting materials.Communication: Serve as the...

  • Administrative Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Key Responsibilities:Administrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and preparing meeting materials.Communication: Serve as the...

  • Administrative Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Team Evolve Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Evolve Ltd.Key Responsibilities:Provide administrative support to our team, including scheduling appointments, preparing meeting minutes, and maintaining office supplies.Develop and implement office procedures and...

Administrative Team Lead, LINC

2 months ago

Edmonton, Canada Newcomer Centre Full time

Administrative Team Lead, LINC
Regular full-time, in-person

Starting Sept 3, 2024

** We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The challenge

Reporting to the Senior Manager of Language Services, the Team Lead Administrator is responsible for the administrative team's effective management, organization and development. The team's main objective is to support newcomers looking to access English language learning opportunities in Edmonton. Efficiently direct and coordinate the administrative functions of Language Services programs, while performing client-facing administrative tasks. Ensure that administrative staff are effectively deployed to support Language Services programs, promoting student success and enhancing the program's reputation, focusing on developing a strong, cohesive, and collaborative team that provides excellent service to internal and external stakeholders.

The opportunity

LINC Administrator Responsibilities(0.5 FTE)

  • Work closely with teammates and coordinators to ensure accurate collection, tracking and distribution of information for LINC Coordinators, the Childminding Team Leads and teachers.
  • Build trusting relationships by connecting with and understanding the needs and priorities of the students, colleagues, our programs and services, deliver on commitments and provide accurate, relevant and timely information.
  • Foster a warm and welcoming office by providing terrific face-to-face and phone reception to newcomers from different backgrounds and various stakeholders and visitors.
  • Improve communications with all stakeholders through creatively engaging others, building empathy, and listening to understand.
  • Define and execute intake, scheduling, and registration processes, updating student records and facilitating student email administration, program waitlists and childcare space.
  • Create certificates for LINC graduates and generate, update and design new forms or other materials as requested.
  • Own knowledge-gathering activities to ensure up-to-date agency information by resourcefully compiling programs, services and people information.
  • Learn internal records and data management systems (i.e., iCARE, Excel, iSTEDY, etc.).
  • Drive knowledge sharing and build the capacity of the team.

LINC Admin Team Lead Responsibilities(0.5 FTE)

  • Work with and supervise a diverse team of administrative staff; provide effective leadership regarding work tasks and workflow to manage operation responsibilities.
  • Provide leadership within the Language Services Administrative Team.
  • Provide ongoing support and guidance to administrative staff.
  • Identify procedural issues, make recommendations for improving efficiency, and document and oversee procedural changes.
  • Oversee schedules to ensure adequate support is available for the service delivery.
  • Identify cost-saving and efficiency measures.
  • Lead the hiring and recruitment of administrative staff.
  • Supervise, review and assess the performance of administrative staff.
  • Represent the LINC Administrative Team in bi-weekly meetings with coordinators and managers. Host weekly or bi-monthly check-in meetings with the LINC Administrative Team.

What it takes

Two years of post-secondary education in a relevant field is required (e.g. Administrative Professional, Management). Alternative combinations of experience and education may be considered. Three years experience supervising others in a fast-paced, high-volume, client-facing administrative role.

Characteristics and attributes

  • Experience supporting and managing front office operations and providing admin support to others.
  • Excellent verbal and written communication, interpersonal, consultative and relationship-building skills.
  • Exemplary writing, conversational and telephone skills, specifically in English and managing time, multitasking and prioritizing work.
  • Passionate about addressing people's needs professionally, making them feel comfortable and validated.
  • A talent for technical and digital platforms, meaning you navigate multi-line telephone systems, copiers, printers, MS Office and data systems with ease.
  • Collaborator and enjoy working with others to achieve outcomes; ability to work independently once a process, task or work is defined.
  • Collaborative team player and solution-oriented problem solver, maintaining composure in emotional and stressful situations.
  • Detail-oriented with proven problem-solving, critical, and creative thinking skills.
  • Resourceful and anticipates team needs, maintaining confidentiality and responding respectfully under stress.
  • Proficient in Microsoft Suite and adept at learning new technology and software.

Our commitment

The Newcomer Centre is committed to Equity and Inclusion in our workplace. We demonstrate that commitment by engaging employees, candidates and partners to continuously identify ways to enhance their experiences throughout and coming into the organization. We invest in inclusive strategies like talent development, inclusive leadership, performance development, and strategies to attract diverse talent and retain top talent from all walks of life. Not only that, but we deliberately hire people from different backgrounds, histories and experiences and focus on intelligence, diligence, talent and merit. We believe that representation of caste, creed, colour, orientation, identity, origin, and beliefs makes the Newcomer Centre an incredible, high-performing, rewarding, and unique workplace.

#J-18808-Ljbffr