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Manager, District Records and Privacy — Surrey BC
4 months ago
Reporting to the Assistant Secretary-Treasurer, the Manager of District Records and Privacy serves as the School District’s subject matter expert in information access and governance. This role oversees daily operations to ensure the effective delivery of these services, including the direct management of Freedom of Information and Protection of Privacy Act (FOIPPA) functions, records management, and the planning and execution of related projects and initiatives across the organization.
Responsibilities
- Lead the modernization of information and records management across the district. Collaborate with key partners to align technology, security, privacy, and business operations during changes to existing or new systems or initiatives.
- Design and lead the district’s records management program, privacy program, and other information management initiatives within the information management portfolio.
- Oversee the development and implementation of polices related to requests for access to and correction of personal information. Liaise with the Office of the Information and Privacy Commissioner (OIPC) during investigations.
- Provide expert guidance on information access and privacy to all schools and departments, supporting staff and management in privacy-related matters.
- Lead and/or participate in the investigation and response to information incidents, breaches, and complaints involving the loss, unauthorized access, or disclosure of personal information.
- Create and provide guidance on the application of policies and standards in system design, procurement, and deployment, including conducting security and privacy analyses, such as privacy impact assessments.
- Prepare briefings, reports, and analyses on access and privacy issues and trends as required.
- Develop and deliver training on records and information management, as well as freedom of information legislation.
- Identify privacy-related risks for the corporate risk register and recommend appropriate mitigation actions.
- Develop and enforce records management policies, procedures, standards, and strategies including managing the lifecycle and disposition of all district records and providing training on records classifications, retention requirements, and final dispositions. Ensure compliance with documentation and records management procedures, maintain the integrity of automated records management systems, and conduct periodic compliance audits.
