Assistant Director

2 days ago

Kingston, Canada Bay Park Children's Centre Full time

Summary

The Assistant Director is accountable to the Director for the overall day-to-day financial and administrative management of Bay Park Children’s Centre. This position works closely with the Director to ensure that the Centre is providing excellent quality service.

In the absence of the Director, the Assistant Director will provide additional leadership and oversight to the centre as required to maintain the operations of the Centre.

Job Duties

The duties and responsibilities of the Assistant Director include but are not limited to:

Leadership

  • Work in collaboration with Director, staff and licensing bodies to accomplish the objectives of the Centre
  • Create an inclusive environment that welcomes all families and supports the mission and values of the Centre

Operations

  • Maintain accurate child records and ensure all emergency information is up to date
  • Provide weekly attendance to classrooms and review them monthly
  • Track all child immunizations and comply with all Public Health Regulations

Human Resources

  • Input new employees into the payroll system (Quickbooks)
  • Track staff timesheets and submit bi-weekly payroll
  • Maintain accurate records of staff vacation and sick time
  • Monitor eligibility for benefits and submit applications to Desjardin

Financial Management

  • Maintain complete, accurate financial records and ensure all accounts payable and bank transactions are up to date
  • Maintain proper tracking of all funding sources
  • Work with the bookkeeper to ensure financial statements are done in a timely manner, and to complete tax returns
  • Advise the Board and Director to the current financial status in relation to the budget
  • Prepare monthly invoices and track payments from all clients
  • Prepare financial reports for the Board and other funding agencies
  • Provide reports and invoices to city agencies who provide funding and/or support to the centre
  • Prepare the annual operating budget and seek input from the Director and Board
  • Monitor all changes to the government funding formulas and implement any necessary changes
  • Provide all relevant documentation for the yearly audit
  • Work with Director and Board to submit applications for insurance

This position is as 12 month maternity leave contract.

Education

  • Business Administration Diploma in Accounting or equivalent
  • Registered Early Childhood Educator (RECE) preferred

Additional Requirements

  • Minimum 3 years experience in a related field
  • Experience in a licensed childcare setting is preferred
  • Basic knowledge of accounting programs, such as Quickbooks
  • Attentive to detail and a high degree of accuracy

Skills and Abilities

  • Able to communicate effectively both verbally and in writing
  • Excellent problem-solving skills
  • Able to manage timelines and deadlines
  • Skill testing may be required

Availability

  • 20 hours per week; Monday through Friday
  • Attendance at occasional meetings or events outside of core hours, e.g., the Annual General Meeting, Board meetings

Job Type: Fixed term contract
Contract length: 12 months

Flexible language requirement:

  • French not required

Schedule:

  • Monday to Friday

Experience:

  • Microsoft Excel: 2 years (preferred)

Work Location: In person

Application deadline: 2024-09-30

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