Executive Assistant
4 days ago
Company Description
KTK Real Estate, located in Halifax, NS, is a family-run real estate firm that offers all-inclusive services in the scenic Halifax Regional Municipality, Nova Scotia. We prioritize personalized experiences and lasting relationships, making our clients feel valued and supported throughout their real estate journey. Whether you're buying, selling, building or managing properties, we're here to navigate the market intricacies and deliver seamless and profitable solutions.
Role Description
This is a full-time on-site role for an Executive Assistant at KTK Real Estate in Halifax, NS. The Executive Assistant will be responsible for providing executive support, managing expense reports, assisting with communication, and providing administrative support. The role will involve working closely with the executive team and handling a variety of tasks to ensure smooth operations and efficient workflow.
Responsibilities:
- Provide high-level administrative support to executives
- Manage executive calendars and schedule appointments
- Coordinate travel arrangements and prepare itineraries
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare reports
- Handle confidential information with discretion
- Manage and prioritize incoming requests and emails
- Assist with meeting coordination and preparation, including taking minutes
- Perform general office duties such as filing, scanning, and data entry
- Maintain office supplies and equipment
Skills:
- Proficient in using DocuSign for electronic document signing
- Experience with QuickBooks for financial record keeping
- Strong data entry skills with attention to detail and accuracy
- Familiarity with phone systems and ability to handle incoming calls professionally
- Excellent administrative skills, including organization, time management, and multitasking
- Exceptional customer service skills with a professional demeanor
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong typing skills and ability to transcribe accurately
- Knowledge of clerical procedures and office management systems
- Familiarity with using Outlook Calendar for scheduling and coordination
We offer competitive compensation and benefits packages. If you are a highly organized individual with strong administrative skills and experience in real estate or construction, we would love to hear from you. Apply today and join our team
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