H2R Document Administrator

4 weeks ago

Mississauga, Canada Lafarge Africa Plc Full time

Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all.

H2R Document Administrator

Requisition ID: 9011

Location: Mississauga, ON, CA, L4V 1S7

WHO IS LAFARGE?
As a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It’s all thanks to our 70,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.

WHO ARE LAFARGE PEOPLE?
Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.

Objective & Overview:
Supports BSC & Country HR in tasks necessary to accomplish the organization’s service level agreement as it relates to physical documents in the Country. Supports relationships between vendors, BSC, HR and employees.

Responsibilities:

  • Safety: Implementation of Lafarge Safety Policies, and Compliance with Government Legislation. Support the Department H&S leadership with other functions and on sites.
  • Incoming physical mail: Receive, sort, and distribute incoming daily mail (50-75 pieces per day, up to 150 pieces per day during yearend). Liaise with BSC, Country HR, SPOCs and Legal to advise and inform of tasks resulting from incoming mail such as tax notices, death certificates, documents needing notary, garnishments, union notices, union remittance sheets, refund cheques, H2R invoices, KRONOS cards, etc.
  • Filing: Ensures all documents are added to employee files, union files, and benefit files.
  • Remittance by courier and mail: Receives garnishments, union reports, benefit reports, unemployment claims and all other 3rd party payments from BSC and attaches with a physical cheque and sends via courier or regular mail.
  • Printing – mailing of Pay slips and Tax forms: Prints Canadian live cheques and pay slips (1200 per week) processed by the BSC and sends via courier or regular mail weekly. Prints and mails all US & CAN Year End Tax Forms (7500 US, 10,000 CAN).
  • Employee – vendor inquiries: Assists with supporting incoming documents for a scope of 14,000 employees across North America. Completes compliance forms from provinces, states, locals and government agencies and sends via regular mail. Sends letters and correspondence to employees drafted by BSC (benefits packages, overpayments, beneficiary forms, etc). Orders office supplies. Communicates and promotes safety, compliance and environmental requirements in alignment with company standards.
  • Lay off processing: Handling and supporting the H2R team for employee’s layoff/STD benefits communications. Handling H2R communication for employee’s termination, LTD and STD.

Relationships with Others

  • BSC
  • HR & Employees
  • Mailroom
  • Country SPOC Team

Dimensions:

  • Direct reports: 0
  • Indirect reports: 0
  • Budget: 0$

Specific Accountabilities:

  • Ensure incoming mail is actioned daily and communicated according to criticality.
  • Works with Country HR and BSC to file employee and benefit related documents in a timely and efficiently.
  • Prioritizes documents and cheques to be sent via courier for union payments for US & Canada.
  • Executes the printing of 1200 pay slips and payroll cheques on a weekly basis and sends 17,500 tax slips on an annual basis.
  • Responds to inquiries and tasks sent by the BSC and Country HR.

Qualification Profile:

Education and Work Experience:
• High School or College Diploma
• Minimum of 2 years of related experience required

Knowledge and Skills:
Computer Skills: Computer skills using Microsoft Office and various payroll and/or HRIS software.

Job Specific Competencies:

  • Demonstrates good judgment and discretion in handling confidential information.
  • Strong organizational skills with focus on accuracy.
  • Ability to work under pressure and meet deadlines all the while being detail-oriented.
  • Excellent customer service skills and ability to function as part of a team.
  • Works cooperatively with other employees, customers, clients, and the public.
  • Able to handle multiple responsibilities at one time and must be able to deal effectively with people using a facilitative approach.

We thank you for your interest. Only candidates selected for an interview will be contacted. Lafarge is committed to the principles of employment equity and encourages applications from women, visible minorities, and persons with disabilities. Lafarge Canada Inc. welcomes and encourages applications from people with disabilities. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process.

YOUR LAFARGE EXPERIENCE
At Lafarge, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.

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