Lease Documentation Coordinator

3 months ago

Mississauga, Canada Crombie REIT Full time

**Date Posted**:October 4, 2024

**Application Deadline**:October 18, 2024

**Location**: Mississauga, ON

**Employment Type**: Permanent

**Job Type**: Hybrid

Headquartered in New Glasgow, NS, Crombie is an integrity-driven, caring, and purpose-built organization. It’s why we’ve been voted one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:

- Flexible, hybrid work schedules and locations;
- Funding assistance for professional dues and furthering education;
- An on-site fitness facility, or subsidized fitness centre memberships;
- Corporate discount rates;
- Professional development programs to help you grow and succeed; and
- A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.

**Our commitment to Diversity, Equity & Inclusion**

**Who we are**

As one of Canada’s leading REITs, we build spaces that will shape communities and have a lasting impact for generations. Supported by a solid foundation and focused value creation, Crombie is positioned to deliver consistent results and generate long-term sustainable growth.

You’ll join a team of values-driven, caring colleagues. We collaborate, find solutions, and cheer each other on. Our winning culture is rooted in our values: outperform expectations, embody integrity, care passionately, deliver excellence together, and empower one another.

We care for our employees, we support flexible work, compensate with great benefits, and work with you to help meet your career goals. Learn more about us at crombie.ca.

**Position Summary**

Based out of Mississauga, ON, the Coordinator, Lease Documentation plays a vital role in ensuring the accuracy and efficiency of lease agreements and associated documents and supports the Lease Documentation team. This role is responsible for the administration and coordination of activities and collaborates with other Regional and National teams on improving consistency and efficiency of the leasing processes. The Coordinator, Lease Documentation also:

- Provides administrative support for all finalized documentation, including distribution of documents and file maintenance.
- Updates all electronic files as required and ensures paper filing is organized and complete.
- Reviews and processes Tenant Allowance and Brokerage Commission requests and prepares confirmation agreements, pylon sign agreements, storage agreements, and license agreements.
- Acts with a sense of urgency when coordinating and processing all lease clause abstractions from final documentation to electronic files.
- Works collaboratively with the Lease Documentation Team to ensure seamless operation of the department.
- Plays a key role with internal business units and liaises with clients while providing superior customer service to all Crombie employees, clients, suppliers and to the public by gathering information for various department requests.
- Responds professionally and promptly to all questions, inquiries.
- Engages across all levels of the organization to create and promote a safe and respectful work environment.
- Other special projects and tasks as assigned.

**The profile we are looking for**
- Post-secondary degree or diploma in legal and/or Office Administration.
- A minimum of two (2) years experience in related legal/administrative roles in a professional environment.
- Demonstrated proficiency in MS Office Suite and experience in organizing and managing concurrent projects is required.
- An active interest in commercial real estate and enthusiasm for the role is preferred.
- Previous experience using/familiarity with real estate systems such as Yardi Voyager, or similar software, is considered an asset.
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple priorities and work under tight deadlines.
- Professionalism and excellent verbal and written communication skills are a key requirement of this role.
- Superior relationship building skills with internal and external stakeholders.

If you are interested in this opportunity, please submit a cover letter and resume

Subject: Coordinator, Lease Documentation - Mississauga

Crombie thanks all applicants for their interest. Only those selected for an interview will be contacted.

**Interested?**:
Application Deadline: October 18, 2024

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