Document Controller

3 weeks ago

Mississauga, Canada AtkinsRéalis Full time

**Document Controller (1 year contract)**

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Being part of and working in the nuclear industry means that you will be part of a local and global solution to climate-change, while contributing to the safety and sustainability to people, animals, environment, and the world. Working as a **Document Controller,** you will gain new skills that are transferable, and be an integral person to a team that highly values consistency, quality, and teamwork.

**A Day in the Life of a Document Controller - **As a Document Controller, in a unionized position, you will be responsible for coordinating, maintain documents and records, enforcing project procedures across the company and discussing document quality assurance issues with engineering and other involved departments. In this role, you will be reporting to a manager, you are entrusted with generating accurate and detailed reports. In this role, you assist Engineers regarding documentation processes and queries. If this sounds like the right role for you, please read on.

This role will be based in **Mississauga, ON.**

**Your role within the team**:

- Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. This is done by following electronic workflows through our internal electronic document management system.
- Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
- Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
- Maintains and enforces project procedures associated with relevant Document Control / Record Management processes.
- Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System:

- Process, print and distribute documentation received from Candu, client, site, and suppliers.
- Monitor and update document baseline.
- Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
- Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
- Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
- Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
- Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
- Generate statistic and ad hoc reports; conduct system queries on the status of documents.
- Assist Engineering regarding documentation processes and queries.

**Why choose** **AtkinsRéalis** as an employer?**

Because we offer:

- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.
- Skills Experience and Functional Competencies.
- A minimum of 5 years’ experience in related field.
- Knowledge and proficiency in the Document Management.
- Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit and File Transfer Protocol.
- Knowledge of the Records Management System.
- Knowledge and proficiency in nuclear codes and standards like N286 specifically in the capture of documentation using enterprise management software.
- Good understanding of engineering and procurement documentation.
- Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
- Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
- Good understanding of the document security requirements through the document processing stages including restrictions and export permits.
- Self-starter, requiring minimum guidance.
- Uses initia

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