Facilities & Building Coordinator

3 weeks ago

Mississauga ON, Canada Nippon Express USA Full time

NX”) was founded in 1872 in Japan and is headquartered in Tokyo. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and ultimately result in Nippon Express being one of the largest transportation providers in the world. Our commitment to develop successful solutions, which put information technologies and our vast network of resources to work for you, is what has enabled Nippon Express to lead the world in innovative logistics design.


The Facility Administrator is to provide support and assistance to the Branch Manager in coordination with Head Office Administration in the general oversight of the facility and facility functions. This position will act as a primary liaison to many vendors, contractors and suppliers of the branch and assist the branch with the general day-to-day maintenance of the facility. They will also serve as the bridge to the branch personnel for all facility related and other administrative duties.


Facility maintenance
Assist and coordinate with operations teams in regards to branch level services and create and manage a local vendor database to service these operations (i.e. cleaning services, coffee deliveries, supply orders, etc.)
Arrange and coordinate schedules with contractors and vendors for repairs, general maintenance of the facility and equipment (forklifts, plumbing, etc.)
Coordinate with the Administration Manager for any services involving or requiring the approval of the landlord or property manager
work with Branch management to ensure building is kept in good condition including landlord requirements are met
Stock PPE in office and warehouse areas as needed
Manage daily mail and courier
Contract/Vendor management
Management of local vendors and suppliers and ensuring branch staff are aware of the specific SOP requirements, rates, renewal dates, etc.
Provide assistance in negotiations for rate discussions, review competitive providers to ensure we are receiving best value in cost and service quality.
Safety Management
Inspect and report any safety, sanitary or fire hazards
Daily facility walkthrough and inspection and properly report any discrepancies or concerns
Assist in coordinating fire and security drills on an annual/semi-annual basis in accordance with our cargo security requirements.
Experience with MS Office
~ General maintenance or handyman skills are an asset
~ Knowledge of Smartsheet or similar software is an asset
~ Effective communication, organization and time management skills
~ Ability to manage and prioritize multiple tasks
~ Knowledge of provincial and federal health and safety regulations and legislation
~ Health Benefits (Medical, Dental & Vision Coverage)

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