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Administrative Coordinator

3 months ago

Surrey, Canada Kwantlen Polytechnic University Full time

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.


JOB OVERVIEW: ADMINISTRATIVE COORDINATOR

The Administrative Coordinator, Teaching & Learning is responsible for coordinating the activities of the Associate Vice President, Teaching and Learning’s Office and related portfolios. The position performs a variety of administrative duties in support of the Associate Vice President, Teaching & Learning strategic plan and operations, using a comprehensive knowledge of the office and departmental goals/standards, and institutional policies and procedures. The incumbent plans, analyzes, and interprets complex divisional issues (i.e. Departmental activities, initiatives and scheduling, researches options, recommends, creates and implements solutions.)

EDUCATION AND EXPERIENCE

  • Five years’ related administration experience.
  • Two years’ leadership and supervisory experience.
  • Bachelor’s Degree in Business Administration.

QUALIFICATIONS

  • Experience in a services environment and passion for supporting student learning and the overall student experience.
  • Demonstrated experience at an intermediate/advanced skills level in computing and internet applications including Microsoft office and other technology
  • Demonstrated ability to maintain confidential information, exercise discretion and strong judgment in handling sensitive information.
  • Demonstrated ability to successfully plan and coordinate activities and projects and provide leadership and direction to team members.
  • Exceptional problem-solving skills and ability to identify, develop and implement solutions to complex issues. Superior organizational skills with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
  • Strives for continuous improvement and encourages the same in others. Demonstrated ability to collaborate with others to establish and implement best practices.
  • Ability to establish and maintain effective working relationships with university administration, faculty, staff and students.
  • Ability to patiently and effectively communicate with a diverse range of people and situations, including the ability to diffuse tension in interactions with upset or angry people.
  • Demonstrated analytical skills, including problem-solving and needs analysis.
  • Demonstrated numerical and statistical competency, experience with budget development and monitoring.
  • Demonstrated in-depth knowledge of secondary and post-secondary educational systems.
  • Possession of a valid driver’s license and access to a vehicle is required.

click here for a more detailed job description

*Salary Information

Annual salary increases are based on hours worked and anniversary dates

Why Join KPU?

  • Recognized as one of B.C.'s Top Employers
  • KPU is committed to actively fostering an equitable and inclusive working environment
  • Hybrid environment, flexible work around core hours
  • Defined Benefit Pension Plan – Municipal Pension Plan
  • Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
  • Maternity and parental leave top-up
  • Generous vacation package
  • Campus work environment, outdoor sitting areas and nearby walking trails
  • Campus athletic and fitness centers with a variety of instructor-led classes
  • Tuition waiver program – eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
  • Inhouse training and development
  • Networking and social events such as KPU Day, Holiday Social etc.
  • Intercampus shuttle
  • Access to automotive, horticulture, brewery and other programs’ services
  • Clubs: Jeopardy, E-sports, Ted Talks etc.
  • Library and Bookstore (discounts)
    **Benefits may vary if the position is temporary or part-time**

Please note:As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position.Internal applicants must apply by11:59pm on the internal closing date in order to beconsidered as an internal applicant.Internal applications received after the closing date will be considered as an external applicant.

Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note to Applicants:

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us athumanresources@kpu.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

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