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Junior Project Admin

3 months ago

Ottawa, Canada Renaud Consulting Full time

We currently have a requirement for a public sector client looking for a Junior Project Administrator. Please see below for the qualifications and requirements.

The resource will perform tasks in support of QETE and its clients including DND and other government of Canada departments. The Contractor’s resource must apply relevant DND, CAF and Government of Canada policies and information as defined in applicable documents such as codes, standards, specifications, and procedures. These tasks may include but are not limited to the following:

  • Monitor the QETE Task Management key positional mailboxes.
  • Assist the QETE Task Coordinator with calendar management.
  • Answer telephone and Email queries.
  • Prepare a variety of documents / correspondence for the QETE Task Coordinator’s approval.
  • Distribute approved documents / correspondence.
  • Assist in the production of QETE Task Management Team reports.
  • Assist other members of the overarching QETE Chief of Staff Team.
  • Prepare and submit requisitions for translation.
  • Prepare and release weekly Missing Timesheets Report.
  • Assist with the input for timesheets.
  • Prepare and distribute client satisfaction surveys.
  • Maintain key records tracking repositories and documents in SharePoint.
  • Manage documents in RDIMS.
Requirement:
  • The proposed resource has a minimum of forty-eight (48) months of experience within the last sixty (60) months working in an office environment providing project management support.
  • The proposed resource is competent using the Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel. This competence can be demonstrated by showing:
    • Twenty-four (24) months of experience within the past sixty (60) months working with Microsoft Office Suite; or
    • A minimum of two (2) days of formal training in Microsoft Office Suite followed by one year of experience within the past sixty (60) months working with Microsoft Office Suite.
  • The proposed resource is competent using SharePoint. This competence can be demonstrated by showing:
    • Twenty-four (24) months of experience within the past sixty (60) months working with SharePoint; or
    • Completion of a minimum of two (2) days of formal training in SharePoint followed by twelve (12) months of experience within the past sixty (60) months working with SharePoint.
  • The proposed resource is competent using records management and tracking software. This competence can be demonstrated by showing:
    • Twenty-four (24) months of experience working with records management and tracking software within the past sixty (60) months; or
    • A minimum of two (2) days of formal training in records management and tracking software followed by one (1) year of experience within the past sixty (60) months working with records management and tracking software.
  • The proposed resource is competent using key supporting project management tools including:
    • Microsoft Power BI (or a similar data visualization tool);
    • Adobe Acrobat Professional (or a similar PDF editing tool); and
    • Microsoft Teams (or a similar web-based collaboration tool).
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