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Administrative Assistant

4 months ago

Ottawa, Canada CedarHill Immigration Consulting Inc. Full time

Job Types: Full-time

Term of Employment: Permanent Position

Job Location: Hybrid remote, the job combines onsite work at a specific address in 511 Lacolle Way, Suite8064, Ottawa, ON K4A 5B6, Canada with remote flexibility.

Language of work: English

Wage: base pay $30.00/hr, 40 hours per week

Benefits: Financial benefits, paid time off, group medical plan

Who can apply: Canadians, Permanent Residents, asylum seekers with valid work permits in Canada

Job Description

CedarHill is looking for a dedicated and meticulous Immigration Assistant to support our Licensed Immigration Consultants (RCICs) with daily operations. The ideal candidate will assist in document preparation, organizing client records, following up on meetings and client enquires, and performing other tasks required to support the consultancy's operations.

Responsibilities

  • Provide administrative support to Licensed Immigration Consultants (RCICs).
  • Prepare and proofread immigration application documents and ensure their accuracy.
  • Assist in preparing correspondence, case summaries, and supporting evidence statements.
  • Maintain and update client records within the company’s secure database.
  • Assist with remote client consultations/meetings and follow-ups as necessary.
  • Assist in researching immigration laws, policies, and procedures.
  • Collaborate across teams to ensure a seamless client experience.
  • Utilize Office Suite and Adobe PDF software to create, manage, and store documents effectively.
  • Perform additional tasks as required to support the consultancy’s operations.

Employment Requirements

  • Minimum of one year of related work experience in an administrative role; Previous experience in a legal or immigration setting is preferred.
  • Proficient written and verbal communication skills in English.
  • Excellent organizational skills and attention to detail.
  • Ability to work in a fast-paced work environment and meet tight deadlines.
  • Ability to manage sensitive information with the highest standards of integrity and confidentiality.
  • Proficiency in Microsoft Office applications and Adobe PDF.
  • Knowledge of Canadian immigration policy and programs is considered a great asset.
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