Administrative and Reception Summer Student

2 weeks ago

Ottawa, Canada Federal Bridge Corp Full time
Administrative and Reception Summer StudentJob Description

The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and associated structures are safe and efficient for users. FBCL owns, manages and operates international bridges and associated structures in Sault Ste. Marie, Point Edward, Lansdowne (Thousand Islands) and Cornwall, Ontario.

Reporting to the Chief Corporate Services Officer the administrative summer student will provide reception and administrative supports to colleagues including triaging reception requests, greeting visitors, minute taking, formatting, scheduling, business presentations, reports, incoming and outgoing mail, publications, and correspondence.

This position is required to be in the office Monday – Friday 8:45 am – 4:45 pm.

Duties and Responsibilities

  • Primary liaison for FBCL’s Translation Process and timeframes which include coordinating ongoing communications between FBCL employees and translators, manage timelines, track requests, proofread and verify formatting upon receipt before sending to FBCL employees for distribution;
  • Ensure adherence to corporate and administrative template standards, which includes proofreading and formatting of submissions and policies before their final approval and distribution;
  • Maintain up-to-date contact directories both internally and externally;
  • Support the communications department with the updates to the Employee Portal in SharePoint;
  • Maintain inventory levels of office supplies;
  • Schedule the use of conference rooms and o rganize virtual meetings;
  • Ensure operation of office equipment is in proper working order; troubleshoot with IT and resolve issues when needed;
  • Maintain meeting rooms and common areas (kitchen/dishwasher);
  • Process and prepare mail and distribute accordingly;
  • Maintain parking passes and keys for offices and storage cabinets; and,
  • Provide coverage of essential administrative functions normally performed by other team members in their absence.

Essential Qualifications

  • Demonstrated experience in bilingual administrative writing as well as bilingual text editing and formatting of corporate documentation is required;
  • Superior verbal and written communications skills in both French and English;
  • Proficient in computer systems and software such as MS Office suite is required;
  • Ability to work with minimal supervision with demonstrated decision making and problem solving skills is required;
  • Ability to multi-task and manage a diverse mix of issues, responsibilities and challenges is required;
  • Ability to work in a team environment, while developing supportive and productive working relationships is required;
  • Strong ethical standards and the ability to be discrete in the handling of confidential and privileged information is required;
  • Strong organizational skills with an ability to manage and prioritize work load in a proactive manner, providing feedback on progress and priority issues is required;
  • An overall demeanor that is consistently professional, warm and approachable is required;
  • Ability to obtain and maintain reliability security clearance; and,
  • Ability to demonstrate and maintain English and French (Bilingual - CCC) levels required.
We thank all those who apply. Only those selected for further consideration will be contacted. FBCL is an Equal Opportunity Employer, which promotes a culture of inclusion and diversity. Accommodations are available throughout the staffing process and can be requested at any time from the assigned human resources representative. #J-18808-Ljbffr

  • Administrative and Reception Summer Student

    2 weeks ago

    Ottawa, ON, Canada Federal Bridge Corp Full time

    Administrative and Reception Summer Student Job Description The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges...

  • Administrative and Reception Summer Student

    1 day ago

    Ottawa, Canada Federal Bridge Corp Full time

    Administrative and Reception Summer StudentJob Description The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and...

  • Summer Students

    4 weeks ago

    Ottawa, Canada Nasittuq Corporation Full time

    **Join Nasittuq for a unique and rewarding summer student employment experience!** **Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a...

  • Biology Student

    7 days ago

    Ottawa, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled **Biology Student (Summer 2023) **to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees...

  • Summer Student Groundskeeper

    4 weeks ago

    Ottawa, Canada The Minto Group Full time

    **SUMMER STUDENT GROUNDSKEEPER** **Location**:10 Deerfield Dr, Nepean, Ontario **Build your future at Minto!** Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or...

  • Information Management Summer Student

    4 weeks ago

    Ottawa, Canada The Federal Bridge Corporation Limited Full time

    Hey college/university students, are you looking for summer employment that will expose you to the workforce, develop your skills and abilities and set you up for success in your future? Have you ever wondered what goes into making one of Canada’s largest and busiest international bridge crossings operate? Join the small but impactful team at FBCL and find...

  • Summer Students

    2 days ago

    Ottawa, Canada Ottawa Catholic School Board Full time

    Continuing & Community Education Under the guidance of the Program Coordinator, the students will: Perform administrative duties related to the summer intake of students to the Ottawa Catholic School Board Be involved in document and data collection and entry as well as tracking of important information Help to administer the student registration process...

  • Summer Students

    2 weeks ago

    Ottawa, ON, Canada University of Ottawa Full time

    CUPE - Spring/Summer 2024 Corrector - ENG2108 A00 page is loaded CUPE - Spring/Summer 2024 Corrector - ENG2108 A00 Apply locations Ottawa, ON Main Campus time type Part time posted on Posted 2 Days Ago job requisition id JR12433 Location where work is to be performed: Main Campus Session: 2024 Trimestre printemps/été | Spring/Summer Term Faculty: ...

  • Summer Students

    2 weeks ago

    Ottawa, ON, Canada University of Ottawa Full time

    CUPE - Spring/Summer 2024 Corrector - ENG2141 A00 page is loaded CUPE - Spring/Summer 2024 Corrector - ENG2141 A00 Apply locations Ottawa, ON Main Campus time type Part time posted on Posted 2 Days Ago job requisition id JR12435 Location where work is to be performed: Main Campus Session: 2024 Trimestre printemps/été | Spring/Summer Term Faculty: ...

  • Reception and Finance Administrator

    4 days ago

    Ottawa, Canada AFOA Canada Full time

    Job Posting Reception and Finance Administrator 1 Full-Time Position Employment Opportuntity Salary Level: $38,529 to $52,213 AFOA Canada is the national centre for excellence and innovation in Indigenous management, finance and governance. Established in 1999, the Association is the only organization in Canada that focuses on the capacity development...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Centre 105 Cornwall - Community Ministry of the Anglican Diocese of Ottawa Full time

    **Your Role**: As the Administrative Assistant, you are a key part of our daily church operations and the face of the Church of St Thomas the Apostle. This role is pivotal not only in managing the day-to-day administrative tasks but also in overseeing the use and maintenance of our historic space, which includes our venue sharing strategy. All activities...

  • Summer Student

    4 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11360 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student

    4 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11354 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Comp 3683784 Summer Student Employment Program

    4 weeks ago

    Ottawa, Canada Ottawa Catholic School Board Full time

    Summer Student Employment Program UNITE HERE Local 272 COMP 3683784 **Student positions include but are not limited to**: Cleaner Painter Grounds Maintenance 18 years of age or older; be returning to, or registered for courses in the fall of 2024. Students considered for employment will be required to provide their own pair of safety boots (CSA...

  • Summer Student

    4 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11363 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $18.750 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student

    4 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11372 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (20XX rates of pay) Work Hours: 18.50 /hours per week Affiliation: Non Union/Non MPE Location: City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY Cultural and Heritage...

  • Summer Student

    1 week ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11405 Department: Public Works Dept. Multiple Positions Salary Information: $16.881 per hour (2024 rates of pay) Affiliation: CUPE 503 Inside/Outside City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 31/07/2024 JOB SUMMARY The mandate of Roads and Parking Services is to provide integrated, safe and efficient...

  • Data Entry Accounting Summer Student

    4 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Laboratory Summer Student

    1 week ago

    Ottawa, Canada Public Health Ontario Full time

    **JR100674** **Location**: PHO Ottawa Laboratory, 2380 St. Laurent Boulevard, Ottawa, ON Public Health Ontario is looking for students to join us this summer to support our water testing program. We operate one of the largest public health laboratory systems in the world with 11 locations across Ontario (Hamilton, Kingston, London, Orillia, Ottawa,...

  • Summer Student

    2 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11405 Department: Public Works Dept. Multiple Positions Salary Information: $16.881 per hour (2024 rates of pay) Affiliation: CUPE 503 Inside/Outside City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 31/07/2024 JOB SUMMARY The mandate of Roads and Parking Services is to provide integrated, safe and efficient...