Payroll Administrator

4 weeks ago

Victoria, Canada Sony Pictures Imageworks Full time

Sony Pictures Imageworks is located on the unceded traditional territory of the Musqueam, Squamish, and Tsleil-Waututh First Nations. We are committed to respecting traditional lands, and working with communities towards reconciliation.

Sony Pictures Imageworks Canada Inc.
725 Granville Street, 5th Floor
Vancouver, British Columbia, Canada, V7K 1Y4

Project based(1 year), Full Time

Language in work environment - English

Benefits per company policy: include healthcare, tuition reimbursement, RRSP's, Sick and Vacation leave, standard increases as applicable

Sony Pictures Imageworks is seeking a hardworking Payroll Administrator to join our Production Finance team

This role requires someone who can work independently in a high volume and fast paced production environment.

**Please note that this is a one year contract for leave coverage**

Duties and Responsibilities:

  • Responsible for ensuring weekly Canadian payroll is processed and completed for the VFX Studios (900+ employees) and other SPE Canadian entities (SPR – 50 employees) in the provinces of British Columbia, Quebec, and Ontario
  • Review the weekly payroll register to ensure payroll changes have been applied (terms, new hires, rate changes, SIN updates, etc.)
  • Provide necessary information to government agencies including information regarding employee ROE’s and employment status inquiries
  • Notify employees of any payroll related updates, timecard coding updates, or issues (closures, voting, jury duty, statutory holidays, etc.)
  • Lead contact for payroll inquiries with internal US payroll team and external payroll provider
  • Ensure all payroll year-end procedures follow Canadian Labour standards and adherence to local provincial tax regulations
  • Conduct various payroll audits throughout the year to ensure 3rd Party payroll provider systems are accurately tracking employee payroll data
  • Provide payroll reports to department managers & heads of departments as required
  • Reconcile weekly payroll ledgers and troubleshoot coding errors
  • Become the expert with internal timecard tracking systems (UKG and Timekeeper) and external payroll provider labour tracking platform to highlight any issues in a timely matter
  • Responsible for the set-up of any new satellite VFX studio location(s) worldwide
  • Learn local legislation/employment standards to accurately set up new employees in the Sony payroll echo-system
  • Set-up local workers’ compensation accounts, employee fringe benefits filings, and any other administrative payroll set-up requirements
  • Create reporting tools for timecards to ensure accurate coding to billable projects
  • Point person for any payroll system/platform integration, transition, and interface builds
  • Expert in payroll tax set up, test payroll data, and lead payroll reporting requirements
  • Learn any new payroll system and become an expert user
  • Train new hires and new timecard approvers
  • This position entails ongoing daily communication with employees, production accountants, SPE finance, and internal/external payroll leads
  • Strong communication and interpersonal skills are crucial

Education, Experience and Skills Required:

  • 2-4 years of relevant payroll processing experience (production payroll preferred)
  • Ability to communicate effectively with production employees (primarily artists) of all levels
  • Proactive, takes initiative, and looks for ways of improving existing processes/procedures
  • Excellent organizational and problem-solving skills
  • Ability to prioritize effectively and meet all deadlines
  • Ability to operate effectively in a cross-functional team environment
  • Payroll Compliance Practitioner and a Bachelor’s degree preferred

The anticipated base salary for a Production Payroll Administrator is $26.44/hour to $31.25/hour. This role may also qualify for annual incentive and/or comprehensive benefits per company policy: including healthcare, tuition reimbursement, RRSP's, sick and vacation leave, standard increases as applicable. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

We value unique perspectives, and want diverse, unique talent to work with us. We encourage candidates from all identities to apply.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, national origin, disability, age, sexual orientation, gender identity, or other protected characteristics.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $26.44-$31.25 per hour

Schedule:

  • Monday to Friday

Work Location: Hybrid remote in Vancouver, BC V6Z 1K7

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