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Coordinator, Board Affairs

3 months ago

London, Canada Southwesthealthline Full time

The Strathroy Middlesex General Hospital and Four Counties Health Services in Newbury are partners in the Middlesex Hospital Alliance (MHA), a progressive, team-oriented, and technologically adept organization of excellence. We are proud to provide quality, personalized care to the rural communities west and southwest of London, Ontario.

Position: Coordinator, Board Affairs

Region: London and Middlesex

Description: The Middlesex Hospital Alliance (MHA) is seeking a temporary, part-time (15 hours per week) Coordinator Board Affairs reporting directly to the President and CEO. The Coordinator serves as administrative assistant and liaison to the Board of Directors. The Coordinator will work collaboratively and extensively with the President and CEO, Board Chair, Board Executive and Chairs of Board Committees.

The Coordinator must enjoy working within a small, cohesive, open and transparent environment that is mission, vision and values driven, and team and community oriented. The ideal individual will have the ability to collaborate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. The role must be able to work under pressure at times to handle a wide variety of activities and deadlines, and manage confidential matters with discretion.

This is a hybrid working model where the incumbent will work both from home and at the Strathroy Middlesex General Hospital and Four Counties Health Services sites.

Responsibilities:

  • Provide administrative support to MHA Board Chair e.g. scheduling appointments, etc.
  • Communicate and collaborate regularly with President & CEO, Board Chair, Chief of Staff and Board Executive regarding Board Affairs
  • Discuss with the President & CEO and Board Chair matters requiring attention, with associated deadlines and preparing relevant documentation.
  • Communicate and liaise effectively with various internal and external stakeholders regarding Board Affairs i.e. legal, Foundations, Auxiliary etc.
  • Compose, prepare, validate and distribute agendas and related documentation with President & CEO, Board Chair, Senior Leadership, Board of Directors and Board Committee Chairs
  • Schedules, arranges catering and books meeting rooms (internally and externally) for Board meetings, Board committees, Advancements, etc.
  • Attend all meetings of the Board of Directors and Committees of the Board
  • Compose and prepare minutes of the Board, and Board committees. Review and finalize minutes with President and CEO, Board Chair and Committee Chairs.
  • Prepare draft Briefing Notes, presentations and other documents
  • Assist with development, revision and maintenance of board policies
  • Supports Board members: assists with coordination of orientation and education of Board members, maintain board members Educational Log, expense claims etc.
  • Keep an updated record of MHA Directors with the Ontario Business Registry and communicate changes in Directors roles for Foundations, Annual Members Meeting etc.
  • Project and maintain professional and friendly manner during all interactions with internal and external stakeholders.

Qualifications:

  • Undergraduate Degree or Community College Diploma
  • Minimum 3-5 years administrative or executive assistant experience
  • Previous Board experience an asset
  • Hospital experience an asset
  • Additional education in governance, an asset
  • Knowledge of Nathan’s Company Meetings Including Rules of Order
  • Superior oral and written communication skills
  • Attention to detail
  • Excellent organizational skills, and prioritize multiple tasks to meet deadlines
  • Ability to establish and maintain collaborative working relationships
  • Ability to work independently, and with a team
  • Receptive to feedback
  • Committed to service excellence
  • Ambassador for the MHA and has values that align with the MHA
  • Must have a driver’s license and access to a vehicle
  • Demonstrated excellent attendance record
  • Advanced skill in Microsoft Office Suite Programs (Word, Excel, PowerPoint)

Salary: Based on proven previous experience

Terms of Employment: Temporary, part-time

Deadline for Application: Saturday, August 31, 2024

How to Apply: Qualified individuals interested in this opportunity are asked to submit a resume online. Please ensure you are applying to position posting #104-2024.

Only applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory vulnerable sector police check (original document) completed in the last 12 months prior to commencing employment.

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. MHA is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and LGBTQ2+ persons. We are committed to providing persons with disabilities equal opportunities and standards of goods and services.

Accommodations are available on request for interviews and other selection processes.

Location: Newbury, Strathroy

Profession Type: Administrative and Clerical

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