Administrative Coordinator
2 weeks ago
**Posting closes: November 15, 2024**
**Administrative Coordinator**
Permanent Full-Time
Monday through Friday, 35 hours per week, some evenings and weekends as required
**Reports To**
Administrative Services Manager
**Summary**
The Administrative Coordinator, reporting to the Administrative Services Manager, is responsible for a diverse range of administrative tasks supporting senior management and the efficient functioning of departments and various FSU Programs. This includes providing direct administrative assistance to all FSU staff, managing reception duties, organizing travel, recording and distributing meeting minutes, scheduling appointments, and composing internal and external correspondence. The role also actively supports the Student Council’s administrative functions, including the FSU Board and Executive Council, and assists in coordinating the workload of the Office Clerk and Front Desk Coordinator. Upholding confidentiality and maintaining professionalism with internal and external stakeholders, including Fanshawe College members and the public, is essential.
**Responsibilities**:
**Administrative Support for FSU Programs and FSU Administrative Team**
- Assist with the administration of programs/projects assigned by the Administrative Services Manager, including but not limited to:
- Student Health Plan
- Student Bus Pass
- Student Clubs
- SAC/Executive Elections, Retreats, Conferences, Transitions, and Training
- Class Representative System
- FSU Committee Meetings
- Inventory and FSU swag
- Organize and book meetings, events, and maintain calendar schedules.
- Maintain working schedules and engagement calendars for management, including daily appointment calendars for FSU members.
- Assist the Administrative Services Manager with travel schedules, arrangements, and reservations for staff.
- Review and prepare documents, reports, presentations, and correspondence, ensuring accuracy in format, content, grammar, and spelling.
**Club Support and Event Facilitation**
- Coordinate and facilitate club events, ensuring all logístical and operational details are managed.
- Process reimbursements related to club activities and events.
- Schedule and participate in meetings related to club support and event planning.
**Administrative Support for FSU Board of Directors and Executive Team**
- Provide administrative assistance to the Student Administrative Council (including the Executive Council).
- Draft meeting minutes for the Board and Executive meetings.
- Support the FSU Board by ensuring effective communication and document management.
- Prepare materials and agendas for Board meetings.
- Assist with travel schedules, arrangements, and reservations for Executive staff.
- Collaborate with the Front Desk Coordinator to produce and process minutes for various FSU and College committees.
- Offer administrative help to the Executive Team, including calendar scheduling and correspondence.
**Front Desk Support**
- Assist with front desk responsibilities, providing a welcoming environment and managing visitor inquiries.
- Work with the Front Desk Coordinator to maintain adequate inventory of office supplies and manage office equipment warranties and status reports, reporting to the Administrative Services Manager as necessary.
- Assist the Administrative Services Manager in coordinating the workload of the Office Clerk and Front Desk Coordinator.
**Additional Responsibilities**
- Ensure the FSU website is updated as required.
- Maintain a high level of confidentiality in all interactions.
- Project a professional image and demeanor with all employees, management, executives, college members, and visitors at all times.
- Occasional travel may be required to various FSU locations.
- Perform other relevant duties as assigned.
**Requirements**:
- Post-secondary diploma in administration or a related field, or equivalent experience.
- Minimum of 4 years’ experience in an administrative role.
- Experience working with a Board and a strong understanding of board procedures and practices.
- Exceptional attention to detail and proficiency in compiling, analyzing, and managing data.
- Strong ability to create, compose, and edit written materials, including drafting meeting minutes.
- Proficiency with office equipment and Microsoft Office Suite (Excel, PowerPoint, Word, and Outlook).
- Excellent communication skills, both verbal and written.
- Strong interpersonal skills and the ability to collaborate effectively with diverse internal and external stakeholders.
- Ability to work independently, prioritize tasks, and manage time efficiently.
- Positive, proactive attitude with a willingness to learn and grow within the role.
- Strong organizational skills and resourcefulness in handling various tasks.
- Ability to make administrative and procedural decisions, especially on sensitive and confidential matters.
- Outstanding customer service abilities.
- Proven track record of excellent attendance.
**
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada BARBURRITO FRESH MEXICAN GRILL Full timeJob SummaryBARBURRITO FRESH MEXICAN GRILL is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada Crownlink Transport Inc Full timeJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Crownlink Transport Inc. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities. You will also be responsible for administering...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada Exporttek Inc Full timeAt Exporttek Inc, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.The ideal candidate will have 3 years to less than 5...
-
Administrative Coordinator
1 week ago
London, Ontario, Canada High Grade IT Solutions Inc. Full timeWe are seeking an experienced Administrative Coordinator to join our team at High Grade IT Solutions Inc. Key responsibilities include reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. Additional duties include coordinating and planning for office services,...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada High Grade IT Solutions Inc. Full timeWe are seeking an experienced Administrative Coordinator to join our team at High Grade IT Solutions Inc. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new administrative...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Active Green and Ross Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at Active Green and Ross. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to the operations team, including...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada High Grade IT Solutions Inc. Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an organized and detail-oriented Administrative Coordinator to join our team at High Grade IT Solutions Inc. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada BILLYARD INSURANCE GROUP Full timeBILLYARD INSURANCE GROUP is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also plan and control budgets and expenditures, record and prepare minutes of meetings, seminars, and conferences, and...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada jayia transportation systems inc Full timeJob Summary: We are seeking an experienced Administrative Coordinator to join our team at H & B Financial Group Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key Responsibilities:Implement new administrative procedures...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Exporttek Inc Full timeJob Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Exporttek Inc. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities.Key Responsibilities:Implement new...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Twice the deal pizza Full timeAt Twice the Deal Pizza, we're seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for scheduling and confirming appointments, answering telephone calls and messages, and ordering office supplies. You will also be responsible for greeting people and directing them to contacts or service areas, as...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Oasis Health Care 247 Inc. Full timeOasis Health Care 24/7 Inc. is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities. They will also be responsible for coordinating office services, preparing operating budgets, and...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada Exporttek Inc Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Exporttek Inc. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities.Key Responsibilities:Implement new...
-
Administrative Coordinator
1 week ago
London, Ontario, Canada Trinity London Custom Blinds and Shutters Full timeJob Title: Office AdministratorJob Summary:We are seeking an experienced Office Administrator to join our team at Trinity London Custom Blinds and Shutters. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Responsibilities:Coordinate and plan office...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada Khangura Distributors Full timeKhangura Distributors is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.The ideal candidate will have a strong...
-
Administrative Coordinator
3 weeks ago
London, Ontario, Canada BILLYARD INSURANCE GROUP Full timeBILLYARD INSURANCE GROUP is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also plan and control budgets and expenditures, record and prepare minutes of meetings, and oversee the classification and rating of...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada BILLYARD INSURANCE GROUP Full timeBILLYARD INSURANCE GROUP is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also plan and control budgets and expenditures, record and prepare minutes of meetings, seminars, and conferences, and...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Trinity London Custom Blinds and Shutters Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at Trinity London Custom Blinds and Shutters. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada jayia transportation systems inc Full timeAt Jayia Transportation Systems Inc, we are seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. You will also establish work priorities, ensure procedures are...
-
Administrative Coordinator
4 weeks ago
London, Ontario, Canada Khangura Distributors Full timeKhangura Distributors is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.The ideal candidate will have 1-2 years of...
