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Executive Assistant

3 months ago

Ottawa, Canada CPAC (Cable Public Affairs Channel Chaîne d'affaires publiques par câble) Full time
CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble)CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble)Executive Assistant / Adjoint(e) de directionExecutive Assistant / Adjoint(e) de direction

Le rôle

Parfaitement bilingue, le/la titulaire du poste possède d'excellentes capacités d'organisation, de solides aptitudes rédactionnelles et un sens aigu du détail. Cette personne s'épanouit dans un environnement de travail trépidant et dynamique et représente le bureau de la présidente et directrice générale d'une manière professionnelle et agréable.

Responsabilités principales :

Bureau de la présidente :

  • Fournir un soutien administratif à la présidente et directrice générale, au conseil d'administration du CPAC et aux autres membres de l'équipe de direction ;
  • Coordonner et gérer les réunions et les événements de façon opportune et organisée ;
  • Faire preuve de discrétion et de diplomatie dans les relations avec les principales parties prenantes internes et externes ;
  • Préparer et/ou finaliser des présentations internes et externes et des documents de planification de manière créative et précise à l'aide de PowerPoint ;
  • Créer et/ou mettre à jour des feuilles de calcul dans Excel ;
  • Coordonner les réunions du conseil d'administration de CPAC, y compris la préparation des documents du conseil, la diffusion des documents, la réservation des salles ou des conférences téléphoniques, la commande des services de traiteur et de l'équipement audiovisuel ;
  • Coordonner les événements organisés pour le personnel ;
  • Recueillir, chercher, réunir et distribuer les rapports mensuels et trimestriels ;
  •  Fournir du soutien dans le cadre des demandes de subventions et des rapports provisoires ;
  • Fournir une assistance précise en matière de traitement de texte en rédigeant et/ou en corrigeant divers documents, dont la correspondance hautement confidentielle ;
  • Organiser tous les déplacements, y compris les réservations d'avion, d'hôtel et de voiture, préparer les itinéraires et veiller à ce que les réservations soient conformes à la politique de voyage de l'entreprise ;
  • Gérer les achats quotidiens de marchandises conformément aux procédures de l'entreprise ;
  • Coordonner la réception et l'envoi du courrier et des colis expédiés par messagerie ;
  • Contrôler l'inventaire des fournitures de bureau et commander ces fournitures ;
  • Soutenir l’équipe de gestion si nécessaire.

Services aux téléspectateurs et aux affiliées :

  • Répondre aux demandes de renseignements des téléspectateurs concernant la programmation, fournir des réponses appropriées aux préoccupations et aux plaintes des téléspectateurs et renvoyer les questions qui nécessitent un suivi au responsable ou au directeur concerné ;
  • Répondre aux demandes de programmation et d'extraits vidéo faites sur Internet et par téléphone, coordonner la reproduction du matériel, la signature des licences vidéo, le cas échéant, et la livraison ou l'expédition en ligne ;
  • Coordonner les réponses aux demandes de renseignements sur l'accessibilité ;
  • Appuyer les activités des affiliés, notamment en gérant la distribution des contrats d'affiliation, en coordonnant l'aide pour les questions techniques et en organisant l'autorisation des récepteurs ;
  •  Rédiger les rapports mensuels et annuels des services aux téléspectateurs pour les inclure dans le rapport annuel sur la diversité culturelle ;
  • Collaborer avec le/la gestionnaires des communications et du marketing pour coordonner, gérer et distribuer les stocks de produits promotionnels et acheter des produits pour d'autres services, le cas échéant .

Qualifications (connaissances, compétences et expérience requises) :

  • Le bilinguisme (français et anglais) est obligatoire ;
  • Diplôme universitaire ou collégial ou expérience équivalente ;
  • Savoir faire preuve de professionnalisme, respecter la confidentialité et traiter judicieusement les informations sensibles ;
  •  Compétences techniques avancées avérées dans l'utilisation de MS Office (Word, PowerPoint, Excel) et du courrier électronique pour créer des présentations, des documents et des feuilles de calcul efficaces ;
  • Solides compétences organisationnelles et capacité avérée à établir des priorités.
  • Excellentes compétences en matière de relations interpersonnelles et de communication, tant à l'oral qu'à l'écrit ;
  • Capacité avérée à travailler efficacement sous pression dans un environnement dynamique ;
  • Grand souci du détail, de la précision et du suivi ;
  • Capacité avérée à travailler en équipe et de manière autonome avec un minimum de supervision ;
  • Contribuer au maintien d’un environnement qui reconnaît, appuie, respecte et encourage la diversité au sein du personnel.

Date limite de dépôt des candidatures : 16 août 2024

Il s'agit d'un poste régulier à temps plein, assorti d'avantages compétitifs. Le/la candidat(e) retenu(e) devra travailler en personne au bureau de CPAC, au centre-ville d'Ottawa.

CPAC souscrit au principe de l’équité en matière d’emploi. Nous célébrons la diversité et nous nous engageons à créer un environnement inclusif pour tous les employés. Nous encourageons les candidatures de personnes de tous horizons qui sont autorisées à travailler au Canada.

Si vous avez besoin d'aide pour rendre le processus de recrutement ou le poste pour lequel vous postulez plus accessible, n'hésitez pas à nous le faire savoir. D'autres dispositions peuvent être proposées aux personnes qui en font la demande à n'importe quel stade du processus de recrutement. Tous les renseignements reçus dans le cadre de ces dispositions resteront confidentiels.

About CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble)

CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble) in Ottawa, Ontario, Canada

CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble) in Ottawa, Ontario, Canada

Applying to CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble)...Applying to Executive Assistant / Adjoint(e) de direction @ CPAC (Cable Public Affairs Channel / Chaîne d'affaires publiques par câble) #J-18808-Ljbffr