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Administrative Assistant, Mathematics
3 months ago
Position: Administrative Assistant
Department: Department of Mathematics & Statistics
Position Type: SEIU Administrative Assistant 3, Full-time
Date Posted: July 24, 2024
Application Deadline: July 31, 2024 at 11:59PM
Competition #: 24-30-AU
Salary: $44,089 per annum (SEIU Administrative Assistant 3). Salary increases to $50,371 following successful completion of 6-month probation period.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
- Proven experience delivering a high level of client service and demonstrated ability to think clearly, resolve issues, pay attention to details, and take initiative.
- Completion of a recognized program in office/business administration or Degree combined with 5 years related work experience.
- Demonstrated strong analytical skills and ability to work to a high level of accuracy, maintain confidentiality, and be flexible to regularly changing priorities.
- Advanced financial and budget experience, with demonstrated ability to reconcile accounts in a detailed and timely manner.
- Manage and maintain a professional office both physically and electronically.
- Highly proficient in the use of Microsoft Office applications. Experience with database management is necessary; familiarity with the Colleague database would be an asset.
- Web and social media presence management would be an asset.
- Familiarity with Acadia's academic programs and administrative procedures is an asset.
Acadia seeks a full-time Administrative Assistant in the Department of Mathematics and Statistics to provide administrative support for all departmental activities. The Administrative Assistant will manage initiatives that support the Department Head, faculty, and students while ensuring the effective and efficient workflow and operation of the Department. This also includes supporting the Mathematics and Statistics Help Centre and overseeing and operating the Rothberger Mathematics Library.
Duties will include:
- Managing the department's finances, including drafting the Department's annual non-salary budget, tracking expenditures through purchase orders and procurement cards, maintaining the accounting database, and providing accurate financial reports for professional development funds and the department budget.
- Managing human resources and finances for the department's Teaching Assistants.
- Assisting with timetable development and managing scheduling issues for courses.
- Tracking student enrollment and reviewing records to ensure they meet degree requirements, handling inquiries regarding course registration/options and academic regulations.
- Receiving visitors, calls, and other contacts to the department, providing informed responses to inquiries and referrals as appropriate.
- Supporting both graduate and undergraduate students within the department and assisting service departments when requested.
- Supporting the Mathematics and Statistics Help Centre including operations, queries, and room bookings.
- Overseeing and operating the Rothberger Mathematics Library, consulting with the Vaughan Memorial Library when necessary.
- Supporting marketing and promotion of the department through maintenance of the departmental website, social media, and other communication channels.
- Preparation of routine correspondence, records management, preparation of reports, and scheduling meetings.
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by July 31, 2024. Applications from external candidates are also encouraged; however, consideration is dependent upon the result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact keilani.tupper@acadiau.ca.
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