Administrative Assistant | Casual | Richmond

3 days ago


Surrey, Canada Back in Motion Rehab Inc. Full time

Back in Motion Rehab - Health Services is hiring a casual Administrative Assistant to work in our Richmond clinic.

POSITION TITLE:Administrative Assistant

PROGRAM: Physiotherapy Clinic

REPORTS TO: Administrative Manager

STATUS: Casual

Hourly Rate: from $18/hour (depending on experience and skills)


HOURS OF WORK: With availability for the following shifts:

    • Current Scheduled Shifts:
      • Wednesday-Friday: 3:30pm-7:30pm
      • Saturday: 9:45am-2:15pm
    • Effective Date: Start date approximately end of June
    • Coverage Opportunities:
      • Several weekday opening/midday/closing shifts throughout summer months of July/August
      • Other Vacation/Sick coverage at BiM Richmond or any other BiM/LHC locations

Note: Students with the required availability are welcome to apply

Under the direction of the Administrative Manager, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.

  • Greets all clients and assists with signing in the attendance sheet;
  • Booking client appointments, taking payments
  • Balancing end of day
  • Preparing bank deposits; taking them to the bank weekly to be deposited;
  • Preparing Clinical Records;
  • Initial client orientation and documentation collation;
  • Assists clients in waiting area and helping with client flow;
  • File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
  • Monitor ICBC and WSBC rejections
  • General office administration as required;
  • Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
  • Responds to various client, customer and staff needs;
  • Answers and transfers telephone calls;
  • Receives and distributes mail, uploading medicals;
  • Distribute locks and parking passes to clients if needed;
  • Co-ordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
  • Co-ordinating client files upon discharge;
  • Scoring various questionnaires and entering information into CRM;
  • Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
  • Health and Safety/ Office Coordinator Roles (if applicable)
  • Keeping track of clinic inventory, preparing monthly orders
  • Send contractors revenue reports daily
  • Providing back up support for other administrative staff when needed.

Successful candidates will have:

  • At least one year ofadministrative experience or related experience
  • Ability to multi-task
  • Attention to detail
  • Organization skills
  • Experience with Jane Software an asset.
  • Ability to take direction, yet show initiative
  • Excellent time management skills
  • Superior customer service skills

Back in Motion will only accept applications that are submitted though the company careers website. Applications from recruitment agencies will not be considered.

#J-18808-Ljbffr

  • Surrey, Canada Back in Motion Rehab Full time

    Back in Motion Rehab - Health Services is hiring a casual Administrative Assistant to work in our Vancouver clinic. **POSITION TITLE: Administrative Assistant** **PROGRAM: Physiotherapy Clinic** **REPORTS TO: Administrative Manager** **LOCATION: Vancouver** **STATUS: Casual** **Hourly Rate: from $18/hour (depending on experience and skills)** **HOURS OF...


  • Surrey, Canada DIVERSEcity Community Resources Society Full time

    **Job Title**:Program Administrative Assistant **Status**: Casual /On-call (Union position) **Vacancies**: 3 positions **Schedule**:On call shifts (Monday to Friday 8:30 a.m. to 4.00 p.m.) **Wage**:$25.95/hr - $29.76/hr (starting $25.95/hr) **Grid**: 10 **Start Date**:ASAP **Date Posted**: April 25, 2024 **Closing Date**:Open Until Filled **The...


  • Surrey, Canada DIVERSEcity Community Resources Society Full time

    We are currently recruiting for the role of Program Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students. The key areas of responsibility are: Answering clients enquiries in person, by phone...


  • Surrey, Canada DIVERSEcity Community Resources Society Full time

    We are currently recruiting for the role of Program Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students. The key areas of responsibility are: Answering clients enquiries in person, by phone...


  • Surrey, Canada Back in Motion Rehab Full time

    Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people. Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our...


  • Surrey, British Columbia, Canada Back in Motion Rehab Full time

    We are looking for a Full Time Temporary Administrative Assistant to support various programs at our Back in Motion Richmond location.Work schedule: 37.5 hours per week | Monday to FridayTerm: Until August 4, 2023You will be responsible for data entry of new referrals, uploading and faxing program reports, billing of completed programs, entering data...


  • Surrey, Canada OpenRoad Richmond Auto Body Full time

    OpenRoad Richmond Auto Body-White Rock Express **Requirements**: - customer service experience/admin experience preferred - must be organized and self-motivated - positive and hard working - team-player Tasks include: - providing our customers with the highest level of customer service - fielding incoming calls - greeting walk-in customers (for drop...

  • Office Administrator

    3 weeks ago


    Surrey, Canada The Rich Group Full time

    **Job Overview**: An in-person admin assistant for a home office needed for the summer for about 5-10 hours per week. **Duties**: - Organize mail - Document organization/filling - Scan files - Scheduling/rescheduling appointments **Job Types**: Casual, Seasonal Contract length: 4 weeks Pay: $25.00-$30.00 per hour Expected hours: 5 - 10 per...

  • Health Care Assistant

    2 months ago


    Surrey, Canada Happy At Home Caregiving Services Ltd. Full time

    Happy At Home Caregiving Services Ltd. is a small business that provides quality Home Health Care to the Langley, Surrey, (North and South) Delta and Richmond, BC community. We are looking for compassionate and reliable caregivers to provide care for our clients in a professional and compassionate manner. **Responsibilities** - Assist with personal care...

  • Health Care Assistant

    21 hours ago


    Surrey, Canada Happy At Home Caregiving Services Ltd. Full time

    Happy At Home Caregiving Services Ltd. is a small business that provides quality Home Health Care to the Langley, Surrey, (North and South) Delta and Richmond, BC community. We are looking for compassionate and reliable caregivers to provide care for our clients in a professional and compassionate manner. **Responsibilities** - Assist with personal care...


  • Surrey, Canada DIVERSEcity Community Resources Society Full time

    **Administrative Assistant - Casual**: DIVERSEcity Community Resources Society Surrey, BC We are currently recruiting for the role of Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students. **The...


  • Surrey, Canada Back in Motion Rehab Full time

    **Work Schedule on Saturday shifts: 7:30 am to 3:30 pm** **Job Summary** The Administrative Assistant will be responsible for medical office administration support to include duties as answering phones, schedule appointments and organize medical records. The person will process insurance forms, prepare reports and assist physicians with documentation and...


  • Surrey, Canada Back in Motion Rehab Full time

    **Work Schedule on Saturday shifts: 7:30 am to 3:30 pm** **Job Summary** The Administrative Assistant will be responsible for medical office administration support to include duties as answering phones, schedule appointments and organize medical records. The person will process insurance forms, prepare reports and assist physicians with documentation and...


  • Surrey, Canada Industries Machinex Full time

    Choosing **Machinex** means choosing to be part of a large family that advocates for individual development. It also means being part of a dynamic work team where your talents will be put to use. If you are interested in a stimulating and engaging environment, don't wait, and send us your CV. MAIN ROLES AND RESPONSIBILITIES - Prioritize files based on...


  • Surrey, Canada Clean Start Canada Full time

    The Administrative Assistant provides confidential administrative and secretarial support within a team setting and helps to manage the day-to-day administrative operations to ensure the accurate and timely delivery of administrative services. What you’ll do - Maintain a coordinated and up-to-date calendar for appointment schedules by determining urgency...


  • Surrey, Canada Brookside Lodge Community Full time

    Casual If you’re passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth – then join us! The Rehabilitation Assistant is a critical role within our communities as it impacts the lives of residents through the strong leadership and motivation of Sienna team members.  As a...


  • Surrey, Canada Sienna Senior Living Full time

    Casual If you're passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth - then join us! The Rehabilitation Assistant is a critical role within our communities as it impacts the lives of residents through the strong leadership and motivation of Sienna team members. As a Rehabilitation...


  • Surrey, British Columbia, Canada DIVERSEcity Community Resources Society Full time

    Job Title:Program Administrative AssistantStatus: Casual /On-call (Union position)Vacancies: 3 positionsSchedule:On call shifts (Monday to Friday 8:30 a.m. to 4.00 p.m.)Wage:$25.95/hr - $29.76/hr (starting $25.95/hr)Grid: 10Start Date:ASAPDate Posted: April 25, 2024Closing Date:Open Until FilledThe Opportunity:We are currently recruiting for the role of...


  • Surrey, Canada SAF-HOLLAND Canada Limited Full time

    **About us** **SAF-HOLLAND Canada Limited** located in Surrey, British Columbia is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs. The following Full-Time career...

  • Health Care Assistant

    2 weeks ago


    Surrey, British Columbia, Canada Happy At Home Caregiving Services Ltd. Full time

    Happy At Home Caregiving Services Ltd. is a small business that provides quality Home Health Care to the Langley, Surrey, (North and South) Delta and Richmond, BC community. We are looking for compassionate and reliable caregivers to provide care for our clients in a professional and compassionate manner.Responsibilities Assist with personal care (Bathing,...