Program Administrative Assistant

2 weeks ago

Surrey, Canada DIVERSEcity Community Resources Society Full time

**Job Title**:Program Administrative Assistant

**Status**: Casual /On-call (Union position)
**Vacancies**: 3 positions

**Schedule**:On call shifts (Monday to Friday 8:30 a.m. to 4.00 p.m.)
**Wage**:$25.95/hr - $29.76/hr (starting $25.95/hr)
**Grid**: 10

**Start Date**:ASAP

**Date Posted**: April 25, 2024
**Closing Date**:Open Until Filled

**The Opportunity**:
We are currently recruiting for the role of Program Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students.

**The key areas of responsibility are**:

- Updating and maintaining client wait lists;
- Ensuring all documentation is processed for student registration, following up where needed;
- Ensuring files are up to date including record keeping in iCare;
- Liaising with LINC instructors and daycare staff;
- Administrative tasks including the preparation of student letters, class lists and attendance sheets;
- Processing client referrals;
- Opening and closing procedures;
- Program supplies inventories and performing all administrative duties.
- Post-secondary training in Office Administration;
- Minimum 2-years experience in an office environment;
- Exceptional written and oral English language communication skills;
- Computer and internet skills, including entire Microsoft Office Suite (Word, Excel, MS Teams), iCare and other databases;
- Minimum 50 WPM, typing speed;
- Experience working in funded programs and non-profit, preferred;
- Second language an asset;
- Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

**APPLICATION REQUIREMENTS**:
**ADDITIONAL INFORMATION**:
**About DIVERSEcity**

**We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted**.

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