Team Lead, Employee Records

3 weeks ago

Nanaimo, Canada Island Health Full time
Close Date

May. 24 2024

Location

Metral Drive Offices (Human Resources & Environmental Health) - Nanaimo, BC V9T 2L9 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

No travel required

Shift Start Time/End Time

0800-0400

Days Off

Weekend/Stats

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$30.99 - $44.55

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Jun. 17 2024

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Employee Records, the Team Lead, Employee Records, is responsible for supporting the day-to-day workflow of the Employee Records Team. The Team Lead monitors workflow issues and/or staff performance concerns and provides reports to the Coordinator. Ensures a fully integrated, high quality and effective service is provided, meeting bi-weekly pay period objectives and deadlines in an efficient and timely manner. The Team Lead participates in the department planning process and works with the Process Improvement Analyst to assist with implementation of new processes and ensures adherence to all departmental processes. Makes recommendations for further process improvements post implementation, assisting with updating process documentation as required.

The Team Lead works with the Criminal Record Check (CRC) Associate to ensure that all employees working with children or vulnerable adults are CRC compliant and have a valid CRC on file. Monitors and ensures escalation procedures are being followed.

The Team Lead assists with processing a variety of transactions such as new employee set ups, employee record changes, pay or salary changes, and terminations of employment. Conducts on-going audits and assists in creating associated reports according to the applicable collective agreements or the Terms and Conditions of Employment for Non-Contract Employees.

QUALIFICATIONS:

Education, Training And Experience

A level of education, training and experience equivalent to a Diploma in Business, Finance, Administration, Human Resources or a related discipline.

Skills And Abilities
  • One (1) to three (3) years' recent related experience preferably and in a healthcare setting and up to one (1) year recent related supervisory experience.
  • Demonstrated leadership, supervisory, organization and interpersonal skills.
  • Ability to work successfully within team environment and foster a positive work culture.
  • Strong change management skills.
  • Knowledge of processing employee life events (new hires, position transfers, terminations) in a multi-site, multi-union organization applying public sector collective agreements.
  • Strong computer and keyboarding skills and extensive knowledge of the following applications:
  • HRIS (Human Resource Information System)
  • MS Office, specifically Excel
  • Database and Web-based applications
  • Excellent client relation skills including strong written and verbal communication skills and solution seeking approaches to problem solving
  • Demonstrated ability to communicate effectively with others at all levels within the organization and with external agencies and the public.
  • Ability to analyze and find solutions to HRIS issues in a large, fast-paced multi-union environment
  • Ability to set and maintain priorities, meet deadlines; strong multi-tasking skills, and be results oriented.
  • Ability to act with tact and diplomacy under the work pressures of time and pace with emotional stability
  • Physical ability to carry out the duties of the position
Link to Full Job Description

Additional information for applicants

Additional Clauses

Vaccination Notification: To keep our employees, clients and the communities we serve safe, Island Health is enforcing an employee mandatory vaccination policy which is intended to prevent the transmission of COVID-19. As such, Island Health requires Proof of BC Provincial Immunization Registration as a condition of employment, and any offers of employment are contingent on you providing proof of vaccination prior to commencement of the offered effective date. If an offer of employment is extended, but proof of vaccination is not provided, the offer will be rescinded.

Requisition CA

Non Contract

Affiliation/Union

Non-Contract Support Staff #J-18808-Ljbffr

  • Team Lead, Employee Records

    4 days ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Coordinator, Employee Records

    2 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager,...

  • Manager, Employee Records

    2 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Mission, Vision and Values, and strategic directions of the Vancouver Island Health Authority (Island Health) patient safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the...

  • Team Lead

    4 weeks ago

    Nanaimo, Canada Roots Full time

    WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier planet. In addition to our customers, an intrinsic part of our success has always been the people who work here. Roots is a...

  • Team Lead

    7 hours ago

    Nanaimo, Canada Roots Full time

    WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier planet. In addition to our customers, an intrinsic part of our success has always been the people who work here. Roots is a...

  • Team Lead

    3 weeks ago

    Nanaimo, British Columbia, Canada Roots Full time

    Team Lead Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, WHY JOIN ROOTS? Roots is not only a brand, it's a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    2 weeks ago

    Nanaimo, British Columbia, Canada Roots Full time

    Team Lead Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, WHY JOIN ROOTS? Roots is not only a brand, it's a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    4 weeks ago

    Nanaimo, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    4 weeks ago

    Nanaimo, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    4 weeks ago

    Nanaimo, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    2 weeks ago

    Nanaimo, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    2 weeks ago

    Nanaimo, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Team Lead

    3 weeks ago

    Nanaimo, Canada Western Financial Group Full time

    **Truthfulness | Fairness | Value | Loyalty** As one of Canada's largest insurance providers, Western has more than 220 locations across Canada. With over 2,100 team members, our actions are anchored in our Guiding Principles, Truthfulness, Fairness, Value, and Loyalty. We take care to deliver the right insurance solution every time so our customers can...

  • Records Associate

    2 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Team Lead

    4 weeks ago

    Nanaimo, BC, Canada Roots Full time

    Woodgrove Centre - Store 500, 6631 N Island Hwy., Nanaimo, British Columbia, Canada Req #923 Tuesday, April 30, 2024 WHY JOIN ROOTS? Roots is not only a brand, it’s a culture and lifestyle. We look for dynamic individuals who are not only interested in retail and fashion, but who enjoy challenges and share our vision for a safer, cleaner, healthier...

  • Part Time Team Lead

    1 day ago

    Nanaimo, Canada Roots Full time

    **What we are Made of** At Root you are a part of something bigger than yourself. It’s not a job. Like our brand, it’s a lifestyle. We take our work seriously, but not ourselves. We have a small business feel, with a big business aspirations. Just like our leather factory, we are rooted in our Canadian heritage, and like our iconic sweats, we create a...

  • Training Records Administrator

    1 week ago

    Nanaimo, Canada Western Canada Marine Response Corporation Full time

    WCMRC is hiring a **Full-Time** **Training Records Administrator **to join our team in **Nanaimo, B.C**. The primary responsibilities of this position include: - Monitor the implementation and progress of the training, development, and education initiatives by tracking employee and program metrics, producing regular reports, and identifying trends in...

  • Warehouse Team Lead

    2 months ago

    Nanaimo, Canada Trail Appliances Ltd. Full time

    Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 11 showrooms, a Clearance Centre, and offices...

  • Team Lead

    2 weeks ago

    Nanaimo, Canada Reitmans Full time

    **Company Description** With over 230 stores across the country, Reitmans is leading Canadian women’s fashion by championing self-acceptance and inclusivity to a growing and loyal customer base. We know great fashion fits great women, and not the other way around. Our strength lies in our people, so join a creative, welcoming, and socially-minded brand for...

  • Front End Team Lead

    2 weeks ago

    Nanaimo, Canada Cabela's Canada Full time

    **Summary**: Reporting to the Group Sales Manager, the Retail Lead is responsible for overseeing the successful day to day operation of a retail store department. **Responsibilities**: - Provide supervision and leadership to the team members of the department, in partnership with the manager - Delegate tasks and work assignment to team members by giving...