Senior On-Site Administrator

3 weeks ago

Fort McMurray, Canada Convergint Technologies Ltd Full time
Convergint is currently recruiting for a full-time, team-oriented, results-driven Senior On-Site Administrator to join their team in Fort McMurray. In this role, you will be responsible for daily review of timesheet entries into SAP and Spectrum. You will work with team members to identify and resolve data entry issues and liaise with onsite admin to escalate. You will also oversee and manage the purchase order spend activity and ensure every line on PO's have proper available value to support our requirements.

This position will have a shift of Monday - Friday, 8 hours per day OR Monday - Thursday, 10 hours per day.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

Performs daily entry of timesheets into Spectrum.
Completes Spectrum invoicing for all peripheral items, i.e. materials, fleet, condo, LOA's etc entry into SAP. Performs the monthly SAP entry for Condo's, Fleet, LOA's, materials and other specialty items
Monitors and prepares bookings and change orders for 915 Spectrum projects based on purchase order from SAP.
Creates all cash receipt reports and reconcile accounts weekly to ensure correct cash application. Work closely with CDC to ensure corrections executed.
Provide weekly and monthly reports on contract performance. This includes 3-day entry report, PO spend report, open items in SAP not approved and other reports as required.
Complete necessary vendor invoice approvals
Keep track of all entry issues and ensures entry within 3 days of work completed. This is a critical component supporting our KPI's and report card for our monthly CPM meetings with client.
Checks all purchased orders for accuracy and completes all purchase order tracking, issue requests for uplifts etc. This report as indicated above should be completed monthly and as we near end of PO we will use 80% complete as trigger for follow up meeting to determine possible request for uplift from SCM.
Provide monthly accrual reports, for account managers.
Conduct monthly spend analysis.
Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures.
Acts as "our customer's best service provider" at all times thereby ensuring Convergint is the customer's first choice for service.
Communicates with and works with the other team members consistently to improve overall operations of the Convergint Technology Center, and company.
Keeps up to date and informed on all company policies.
Presents a professional image of Convergint at all times in appearance and behaviour.
Performs other duties and responsibilities as requested or required.

What You'll Need

Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, Word and Power Point skills.
Good accounts receivable knowledge.
Excellent customer service/care skills.
Excellent attention to detail and results focused.
Strong team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Good proficiency with financial software packages
Excellent proficiency in SAP including ability to track invoices, run reports, data entry

Education Requirements:

College diploma in Business Administration, Accounting or similar program desirable; extensive relevant experience will also be considered.

Experience Requirements:

Minimum five years of experience in bookkeeping or an accounting environment.
Minimum five years of experience with SAP/Ariba/Fieldglass

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety.
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan (Commission-eligible after first 6 months of training)
Corporate Social Responsibility Day
And much more

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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