Site Administrator

2 weeks ago

Fort McMurray, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Industrial division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About The Role**

Reporting to the Site Manager, the Site Administrator provides administrative and clerical support to the site, as well as coverage to the office as necessary. The Site Administrator helps with day-to-day tasks and streamlines efficiencies of the team. This is a temporary, fly in, fly out position on a 10 day on, 4 day off schedule supporting our CNRL Horizon Project site.

**As a Site Administrator at Graham, you will**:

- Support site team with necessary tasks.
- Work with site individuals to ensure proper maintenance of expenses and receipts, and create expense reports as required.
- Track fuel, hours, surveys, and testing.
- File documents and time cards.
- Take meeting minutes as required.
- Ensure proper allocation of files and equipment.
- Archive and destroy files as required.
- Manage documents from clients.
- Plan for Project Review Meeting and Operations Meeting.
- Exercise financial awareness and accountability when using the pCard.
- Ensure all orders to the site are cost-effective and in line with Graham's environmental strategy.
- Ensure expenses, invoices, and POs are all reconciled, and provide justification to modification of expenses.
- Provide assistance to PMs, PCs, and Superintendents with weekly / monthly reporting.
- Maintain high level of professionalism with internal clients, representing Graham with high integrity.
- Build and maintain strong relationships with vendors and internal clients.

**Qualifications/Experience**:

- A high school diploma is required.
- 2-3 years of relevant experience.
- Previous scaffolding experience conisdered an asset
- Good typing, filing, and general reception skills.
- Strong organizational and time-management skills.
- Ability to prioritize tasks well.
- Strong customer service skills.
- Awareness of health and safety standards.
- Strong written and verbal communication skills.
- Strong understanding of how to communicate or deal with different levels in the organization up to the executive level, and communicate positively and effectively with other administrative staff throughout the organization.
- Ability to create presentations for the site team.
- Proficiency with MS Office Suite, meeting room set up and technology, PowerPoint, and basic IT troubleshooting.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

  • Site Administrator

    4 weeks ago

    Fort McMurray, Canada Bouchier Full time

    **Company Description**: Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region. From our head office in Fort McKay, Alberta, the company now employs more than 800 dedicated team members and commands a fleet of...

  • Site Administrator

    9 hours ago

    Fort McMurray, Canada Bouchier Full time

    **Company Description**: Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region. From our head office in Fort McKay, Alberta, the company now employs more than 800 dedicated team members and commands a fleet of...

  • Site Administrator

    2 months ago

    Fort McMurray, Canada Matrix LabourLeasing Ltd. Full time

    Matrix is currently hiring a Site Administrator for a shutdown project in North of Fort MacMurray. This is a contract role lasting about 6 weeks. **Need to Know**: - Pay: $28 - $31 /per hour - This is depending on experience - Location: North of Fort MacMurray AB - Shifts: Currently they are working a 6/1. This could stay the same OR straight through for...

  • Site Administrator

    3 weeks ago

    Fort McMurray, Canada Fort McKay Group of Companies Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the...

  • Site Administrator

    6 days ago

    Fort McMurray, Canada Matrix LabourLeasing Ltd. Full time

    Matrix is currently hiring a Site Administrator for a shutdown project in North of Fort MacMurray. This is a contract role lasting about 6 weeks.Need to Know: Pay: $28 $31 /per hour This is depending on experience Location: North of Fort MacMurray AB Shifts: Currently they are working a 6/1. This could stay the same OR straight through for 24 daysHrs Per...

  • Supervisor - Site Administrators

    4 weeks ago

    Fort McMurray, Canada Fort McKay Group of Companies Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the...

  • Supervisor - Site Administrators

    6 days ago

    Fort McMurray, Canada Fort McKay Group of Companies LP Full time

    Summary: Reporting directly to the Operations Controller, the Supervisor - Site Administrator , is responsible for training and supporting all site administrators who perform either time entry and/or billing for all Fort McKay Group of Companies (FMGOC) divisional contracts with an overall responsibility for efficient and accurate processing of...

  • Field Site Administrator

    3 weeks ago

    Fort McMurray, Canada Matrix Service Full time

    Job Details Description Job Summary The Field Site Administrator is responsible for completing daily LEMs, LEM trackers and timesheets as well as various other administrative tasks related to the Wood Buffalo Tank Program such as camp room bookings, site mobilizations and vehicle pass requests and renewals. Please note, this role will...

  • Field Site Administrator

    3 weeks ago

    Fort McMurray, Canada Matrix Service Full time

    Job Details Description Job Summary The Field Site Administrator is responsible for completing daily LEMs, LEM trackers and timesheets as well as various other administrative tasks related to the Wood Buffalo Tank Program such as camp room bookings, site mobilizations and vehicle pass requests and renewals. Please note, this role will...

  • Field Site Administrator

    6 days ago

    Fort McMurray, Canada Matrix Service Full time

    Job Details Description Job Summary The Field Site Administrator is responsible for completing daily LEMs, LEM trackers and timesheets as well as various other administrative tasks related to the Wood Buffalo Tank Program such as camp room bookings, site mobilizations and vehicle pass requests and renewals. Please note, this role will support both...

  • Lead Administrator

    5 days ago

    Fort McMurray, Canada Black & McDonald Limited Full time

    ABOUT THIS CAREER OPPORTUNITY The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services. If you are a committed and collaborative...

  • Site Administrator

    7 days ago

    Fort McMurray, Canada Fort McKay Group of Companies Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the...

  • Temporary Site Administrator

    2 months ago

    Fort McMurray, Canada Applus+ Full time

    Company Bio: Applus+ is a **global leader** in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a **trusted partner** who enhances the quality and safety of our clients’ assets and infrastructures while...

  • Site Administrator

    2 weeks ago

    Fort McMurray, Canada WQS Industrial Services Ltd. Full time

    WQS Industrial Services is looking to add Site Administrators to support the Site Operations team for the upcoming Spring Turnarounds in the region. We are looking for Administrators that are driven, organization and can be a positive addition to the team. This position will report to various sites on a 6 days on, 1 day off schedule for 12 hour days (1/2...

  • Cnrl/cnul Site Administrator

    3 weeks ago

    Fort McMurray, Canada Bouchier Full time

    **Company Description**: Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region. From our head office in Fort McKay, Alberta, the company now employs more than 800 dedicated team members and commands a fleet of...

  • Temporary Site Administrator

    5 days ago

    Fort McMurray, Canada Applus+ Full time

    Company Bio:Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients' assets and infrastructures while safeguarding their...

  • Site Administrator- Syncrude

    7 days ago

    Fort McMurray, Canada Fort McKay Group of Companies Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the...

  • General Expression of Interest

    2 weeks ago

    Fort McMurray, Canada Bouchier Full time

    **Company Description**: Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region. From our head office in Fort McKay, Alberta, the company now employs more than 800 dedicated team members and commands a fleet of...

  • Timesheet & Lem Administrator (Site)

    5 days ago

    Fort McMurray, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services. If you are a committed and collaborative...

  • Site Administrator

    3 weeks ago

    Fort McMurray, Canada Tridon Communications Full time

    **About the job**: The Site Administrator will provide service-related scheduling and support functions to the Service Department, Managers, Department Managers as required by the Service and Sales Departments. They will strive to provide the best professional, high-level, and customer service for our customers. **About You**: The ideal person will have 2 -...