Executive Assistant
1 week ago
Executive Assistant & Front Desk Coordinator📍Mid-Town Toronto | In-Office💼 Full-Time💰 $55,000–$65,000 (commensurate with experience)Our client, a growing organization in the insurance benefits space, is seeking a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.Role OverviewThis in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.Key ResponsibilitiesFront Desk & Office CoordinationServe as the primary point of contact for visitors, clients, and incoming callsMaintain a professional, organized, and welcoming front-office environmentSupport the smooth day-to-day operations of the officeExecutive SupportManage calendars, scheduling, and email support for a senior executivePrepare correspondence, notes, and documentation based on high-level or evolving directionProactively anticipate executive needs and prioritiesAdministrative & Operational SupportMaintain accurate records, files, and internal documentationSupport client interactions and communications related to insurance benefitsAssist with administrative and processing tasks with accuracy and attention to regulatory detailAd-Hoc & City-Based SupportComplete occasional errands and time-sensitive city-based tasks as requiredCandidate ProfileExceptionally organized, detail-oriented, and reliableComfortable operating in high-pressure, deadline-driven environmentsStrong critical-thinking and problem-solving abilitiesProfessional, adaptable, and composed in communication styleService-oriented mindset with a desire to support both leadership and office operationsPrior exposure to insurance or financial services is an asset, but not requiredQualificationsRequiredProven experience in an administrative, executive assistant, or front desk roleExcellent written and verbal communication skillsDemonstrated ability to manage multiple priorities with discretion and accuracyPreferredFamiliarity with life, disability, or critical illness insurance terminologyExperience supporting documentation, SOPs, or operational processesBenefitsWhat’s in it for You?Full-time, onsite position in midtown Toronto, conveniently located on the subway line.Competitive salary with great benefits and perks.The opportunity to work with a dynamic, boutique team focused on excellence in service.Career DevelopmentThis role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing.This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to applyGO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOUFeel free to visit our website at www.go2staffing.ca
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Remote Admin for Executive Search – Growth
7 days ago
Toronto, Canada Keller Executive Search Full timeA global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...
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Executive Assistant
3 weeks ago
Toronto, Canada JET365 Full timeCompany DescriptionPrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts.Role DescriptionThis is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide...
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Executive Assistant
4 days ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
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Executive Assistant
3 weeks ago
Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
2 weeks ago
Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
3 weeks ago
Toronto, Canada AppleOne Employment Services Full timeAppleOne Employment Services provided pay range This range is provided by AppleOne Employment Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $75,000.00/yr - $100,000.00/yr Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search (Appleone Group of...
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Executive Assistant
2 weeks ago
Toronto, Canada Softchoice Full timeAs an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...
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Executive Assistant
2 weeks ago
Toronto, Canada Robert Half Full timeJob Posting: Executive Assistant & Office Manager We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational...
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Executive Assistant
5 days ago
Toronto, Canada Teneo Full timeTeneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand‑alone or fully integrated basis to help our clients solve complex business challenges. Our...
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Executive Assistant
1 week ago
Toronto, Ontario, Canada WideAccess Full timeCompany DescriptionWideAccess is an innovative web accessibility platform focused on creating inclusive and compliant digital experiences. Designed for developers, teams, and agencies, the platform simplifies identifying, fixing, and managing website accessibility issues. Trusted by numerous companies, WideAccess is committed to making accessibility faster,...
