Human Resources Coordinator

Company DescriptionWebuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.About the ProjectYou will be part of our Mobilinx project, playing a key role in driving its success and contributing to one of Canada’s most exciting infrastructure projects.About the JobWe are hiring a Human Resources Coordinator to step into an existing role our Human Resources team on the Mobilinx. This position reports to the Human Resources Director.What You Will Be Doing?Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR database and auditing for accuracy and compliance.Responsible for tracking and keeping up to date employee information, as well as notifying respective company of any changes.Prepare paperwork, schedule, and facilitate smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.Be the primary backup for payroll processing, including bi-weekly and semi-monthly updates to employee files, bonus/incentive pay, tracking vacation/sick pay, importing expense reimbursements, inputting exceptions, hourly employee validations, and benefit changes.Work on ad-hoc reports as needed.Maintain relationships with employees and managers.Maintain communication with the Human Resources departments from the respective JV Partners.Assist in the communication, interpretation, and upkeep of employee files, employee directories, and organizational charts.Contributes to the development of policies.Participate in and lead project initiatives related to employee engagement and retention programs.Assist with the sourcing and coordination of Lunch and Learns, company events, and projects focusing on existing process improvement.Provide support with labour relations matters for unionized staff which includes timesheet reconciliation activities.Other duties as required.What We Are Looking For?Bachelor’s degree in Human Resources Management, Business, or a related field.Additional HR training or experience is a plus.A minimum of 1-2 years of relevant experience required.Knowledge of ESA, Human Rights Legislation, Labor Relations, OSHA, is required. Knowledge of the Construction industry is preferred.Excellent communication skills, interpersonal skills, and ethics.Resourceful, problem-solving attitude and thorough knowledge of HR procedures and policies.Advanced knowledge of MS Office including Excel, HRIS systems.Able to adapt quickly using new technical systems as needed.Expected CompensationSuccessful candidates chosen for this position can expect to earn between $60,000.00 CAD - 70,000 The exact salary you will earn within this range is dependant on the specific project to which you are assigned.Why Choose Webuild?Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.Work-life balance – We actively encourage a healthy balance between work and personal life.Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.Grow with us – Tailored training and development opportunities to advance your career.Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.