Office Administrator

3 weeks ago

Greater Toronto Area, Canada Amico Affiliates Full time

Office Administrator

Full-time Permanent Position

Location: Greater Toronto Area, Mississauga, ON


Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and construction industry customers. Here at Amico we believe in partnering and collaboration, leading through empowerment, and seeing challenges as portals of opportunity. Our approach an adaptive technology allows us to successfully manage and execute projects of all scopes, scale, and difficulty.

If you want a professional experience that will support your personal growth, allow you to master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities, consider joining us


Key Responsibilities


We are seeking an experienced Office Administrator to oversee the daily operations of the office building. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which staff can thrive. The position is a blend of administration, facilities, hospitality and providing personalized and timely support to executives and requires the ability to adapt to changing priorities and demands with little or no notice. Specific responsibilities include:


  • Welcomes and directs visitors by maintaining employee and department directories, giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges; providing building fobs to new employees; unassigning fobs to exiting employees.
  • Maintains safe and clean reception, meeting rooms, and lounge-area by complying with procedures, rules, and regulations; and maintains office efficiency arranging necessary repairs with property management.
  • Act as primary liaison between the company, staff, tenants, and office building management, providing information, answering questions, and responding to requests.
  • Managing booking schedules of meeting rooms
  • Keeps stock of office and kitchen supplies and place orders weekly
  • Perform a variety of administrative duties for executives, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail/packages.
  • Schedule, track and manage executive’s meetings and appointments, and book travel arrangements as required.
  • Assist in the planning and execution of company events.
  • Track daily expenses and prepare weekly, monthly, or quarterly reports.
  • Other duties as assigned.


Key Qualifications/Requirements


The ideal candidate for the role is a detail-oriented self-starter and flexible problem solver with superb communication skills. They should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to skillfully handle the unexpected are essential qualities to bring to the position. More specifically, the successful candidate should have:


  • Experience in an administrative role
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and other office productivity tools, with aptitude to learn new software and systems.
  • Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
  • Experience overseeing budgets and expenses.
  • Fluent in English required, additional languages an asset but not required
  • Excellent written communication and interpersonal skills
  • Strong organizational skills and attention to detail
  • Ability to multitask and prioritize tasks effectively


What Amico Can Offer You


  • Salary
  • dental, and vision insurance
  • Matching Retirement Program
  • insurance



At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.


We thank all applicants for their interest. However, only those selected for an interview will be contacted.

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