Office Administration Manager

2 weeks ago

Greater Calgary Metropolitan Area, Canada VeriPark Full time

We enable financial institutions to become digital leaders.


As a professional team of global scale, we work with best clients for great and exciting projects, in an environment where we learn amazing things every day. Each code, each voice, each contribution, each challenge, each success is celebrated here.


We welcome candidates who share our values, have the skills and are passionate to enjoy our journey to build the digital future of finance, together.


About the job:


We are seeking dynamic and results-oriented Office Administration Manager to join our team. The Office Administration Manager will be instrumental in maintaining the efficient operation of our organization's administrative activities in our Calgary office. This pivotal role involves overseeing a range of administrative functions, including human resources, payroll, finance, communication coordination, and team leadership, while ensuring compliance with company policies and regulations. Serving as a central liaison, this role facilitates communication among departments and provides leadership and support to administrative staff, ensuring tasks are carried out effectively.


What you will be doing:


  • Manage all aspects of human resources, including recruitment, onboarding, training, performance management, and employee relations.
  • Oversee payroll processes, ensuring accuracy and compliance with relevant regulations and company policies.
  • Handle financial tasks such as budgeting, expense tracking, invoice processing, and financial reporting.
  • Facilitate communication within the organization, ensuring information flow between departments and teams.
  • Ensure compliance with company policies, procedures, and regulatory requirements, implementing necessary measures to address any issues or gaps.
  • Streamline administrative processes and procedures to improve efficiency and productivity.
  • Address operational challenges and find effective solutions to maintain business continuity and support organizational goals.
  • Provide leadership, guidance, and support to administrative staff, promoting a positive work environment and fostering professional development.


What we are looking for:


  • Bachelor's degree in business administration, human resources, or a related field is preferred.
  • Minimum of 5 years of experience in office administration, with at least 2 years in a managerial or supervisory role.
  • Understanding of Canadian labor laws, employment standards, and regulations is essential.
  • Strong financial management skills, including budgeting, expense tracking, and financial reporting.
  • Proficiency in human resources management practices, including recruitment, onboarding, performance management, and employee relations.
  • Experience with payroll administration processes, including payroll software and compliance with Canadian payroll regulations.
  • Proficient in MS Office Suite and familiarity with office management software and systems.
  • Fluency in English is essential, while proficiency in French is highly valued.
  • Excellent communication and interpersonal skills to effectively liaise with internal teams, stakeholders, and external contacts.
  • Proven leadership and team management capabilities, with the ability to motivate and mentor staff.
  • Strong analytical and problem-solving abilities to address operational challenges and implement effective solutions.
  • Exceptional organizational skills to manage multiple tasks, prioritize workloads, and meet deadlines effectively.
  • High level of attention to detail and accuracy in administrative tasks and data management.


What we are offering:


  • Hybrid Work: (3 days in office, 2 days remote)
  • Rewards Beyond the Job: Enjoy a comprehensive benefits package, including Remote Work Support, Health Insurance, Care Program, and Online Psychological Support. We care you
  • Birthday Leave, Because You Matter: We value your special moments Take the day off on your birthday and treat yourself.
  • Global Impact, Cutting-Edge Tech: Immerse yourself in global projects with top-tier clients and stay ahead with cutting-edge technologies. Your skills will shape the future of our industry.
  • Unleash Your Potential: Develop yourself with VeriPark Academy opportunities; webinars, and in-house training sessions.
  • Diverse, Vibrant Community: Be part of a dynamic environment that values diversity and inclusivity.
  • Together Culture: Even in a remote world, we cultivate connections through engaging face-to-face gatherings as well as online fun events. Special information sharing environment where you can update & align yourself.


Apply now and let's shape the future together.


About VeriPark

VeriPark is a global technology powerhouse with more than two decades of experience in the financial services industry. Our mission is to enable financial institutions to become digital leaders by delivering world class customer journeys.

With offices in 15 countries from Canada over Europe and the Middle East to Kuala Lumpur, our 900+ colleagues are serving customers in more than 30 countries worldwide.

As a global player, we offer more than just a workplace; we provide a transformative environment that transcends boundaries. Joining VeriPark means becoming part of a diverse family where talent is nurtured, diversity is celebrated, and our culture empowers each individual to reach their full potential.

Be a part of our global family, where opportunities are as vast as our global footprint.


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