Paralegal Assistant

4 weeks ago

Toronto, Ontario, Canada Finance Professionals Inc. Full time

Location: Hybrid (Downtown, Toronto)

Contract Duration: 3 months (Extension Yes)

Daily Responsibilities:

- Centralize and organize the corporate documentation and agreements execution (service agreements, prospectus, and management regulations)

- Prepare and provide to auditors corporate documentation for domiciled funds

- Monitor incoming emails and dispatch incoming mailings (stamp date on incoming letters and other documentations, apart agreements and funds' corporate documents) and other communications and organize outgoing of mailings and courier

- Archive files and folders, unarchive if and when necessary

- Organize the printings of necessary documents for internal and external meetings, including board meeting

- Electronical filing of various documents to be lodged with the RCS (annual reports, changes to composition of Board of Directors, Management Regulations)

- E-filing: upload all necessary documentation on the e-file platform, monitor any return/incoming documents from the regulator and inform the FCS agent accordingly

Must-have Skills/Experiences and/or Education, certifications, qualifications, designations:

Relevant experience as a Paralegal

Basic understanding of the funds industry


• Provides paraprofessional support for the effective management and administration of the Canadian / Caribbean Employment Litigation Team. Works closely with the Manager, Employment Law Administration to provide independent confidential and objective advice and support to the Canadian / Caribbean Employment Litigation Team with respect to Employment Litigation and sensitive employee related legal issues and escalations.|Demonstrates knowledge of Canadian employment law including civil and tribunal administrative processes

Provides change management assistance to the Canadian and Caribbean Employment Litigation Team with process enhancements and projects

Team ambassador related to operational and administration processes Assists Manager, Employment Law Administration with creation and maintenance of Litigation reports for Canadian and Caribbean employment team

Maintains template documents to ensure compliance with the law Updates employment protocols including provisions and Risk Weighted Exposure ("RWE") Facilitates internal Registrant Compliance reporting requirements for employment litigation matters Provides ad-hoc support for Employee Relations (including e-Discovery requests, T360 Billing Assistance, cease and desist/data incident escalations) On client human rights matters, engaging partners to obtain the necessary background documentation and information Managing File Share Access for litigation matters, including setting up access, transferring data, troubleshooting Provides organizational assistance to the Canadian and Caribbean Employment Law Team Reviews escalations and claims and recommends next steps Assists internal and external counsel throughout the duration of the litigation, which may include fact and documentation gathering or other non-complex issues related to the management of these litigation matters, including coordinating and gathering documentation and completing undertakings Supports work efforts for Senior lawyers including assistance with legal provisioning, auditor requests, Ediscovery management requests, compliance with court orders Monitors external counsel involvement in the context of litigation, which includes obtaining, updating and monitoring budgets, managing complex billing arrangements, and ensuring that external counsel is complying with our required quarterly reporting Prepares litigation holds, privileged project and investigation retainer letters, and manages related requests Provides organizational support and back-up on reporting and other group activities, as appropriate, including calendar management and the organization of multi-party meetings, telecom, video conferencing and WebEx and ensuring accuracy and judgment in scheduling Special projects as required

Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations: French is not mandatory but will be asset.

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