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Office Administrator

2 months ago

Waterloo, Canada Stonerise Construction Full time

Stonerise Construction is a progressive developer/ builder with a proven track record of success and a substantial future ahead Current projects located in Southwestern Ontario include residential high-rise, midrise, and mixed-use developments.


At Stonerise Construction we build communities – not houses. You will gain such a sense of pride and accomplishment when you become part of our team


We are looking for a dedicated, motivated, and eager Office Administrator to join our team. The Office Administrator plays a crucial role in ensuring the smooth operation of the office by managing administrative tasks, supporting construction project teams, and maintaining efficient office procedures. This role requires a blend of organizational skills, construction industry knowledge, and effective communication abilities.


WHAT YOU WILL DO IN THIS ROLE


Office Administration

  • Order and maintain office supplies and equipment
  • Ensure the office environment is organized, clean, and functional
  • Maintain office procedures and protocols
  • Manage daily office operations, greeting visitors, and handling correspondence
  • Support Operations Manager with coordinating special events
  • Prepare employee expense reports
  • Other word processing projects and tasks as needed


Documentation Management

  • Support Operations Manager with file structure and document management tasks


Invoice Coordination

  • Support Project Teams with tracking of invoices and ensuring accounting deliverables are met
  • Ensure compliance with company policies and procedures related to billing and accounting


Inventory Management

  • Track and manage the construction materials, tools, and equipment inventory. This includes keeping accurate records of stock levels and ensuring that inventory is organized and accessible.
  • Work closely with project managers and site supervisors to maintain material counts and equipment logistics
  • Conduct regular audits of inventory to ensure accuracy and compliance with company policies. Address any discrepancies or issues that arise


Quantity Takeoffs

  • Perform quantity takeoffs, which involve determining the amount of materials required for the project based on blueprints and project documents


WHAT WE'RE LOOKING FOR


  • High school diploma or equivalent; associate’s or bachelor’s degree in business administration, construction management, or related field preferred
  • Previous experience in an administrative, accounting, and estimating role, preferably within the construction industry
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with construction terminology and documentation.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy.


We are strongly committed to employment equity, and we support diversity. If you require accommodation during the application process, please advise me in your cover letter.


By applying to this position, you are confirming you are legally entitled to work in Canada. We thank you for your interest; however, only candidates selected for interviews will be contacted for follow-up.