Office Administrator

6 months ago


Waterloo, Canada RMW Exteriors Full time

**Essential Duties and Responsibilities**
- Take detailed and accurate meeting minutes
- Maintain the administrative operating system (CRM software)
- Data entry (sales figures, new jobs, leads progress etc.)
- General office management such as ordering office supplies
- Plan and organize events such as fundraisers, sporting tournaments, and appreciation events
- Provide administration support to all members of the team
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Support budgeting and bookkeeping procedures by organizing accounts receivable, taking payments, making collection calls etc.
- Lead/assist in the administration of the storage units onsite
- Maintain fleet vehicle license’s, insurance, inspections and maintenance records
- Create and update records and databases with personnel, financial and other data
- Maintain office cleanliness
- Other tasks as assigned

**Requirements**:

- Completion of secondary school is required, graduating from a relevant college program is an asset
- Consistently exhibiting a positive attitude and a desire to learn and improve
- Work with a high degree of discretion and confidentiality
- Elevated communication skills, both verbal and written
- Experience operating “Monday” software is an asset
- A background in administration within the construction industry is as asset but not required
- Possess excellent time management, problem solving and organizational skills
- Ability to work independently with confidence for extended periods of time
- Ability to proactively adapt to changing priorities throughout the workday
- Adept in using a variety of software packages including Microsoft Word and Excel is required
- High level of professionalism within an office space is required

**Our Offer**
- Stable, long-term opportunity with a reputable company
- Growth opportunities
- Competitive pay
- Health and dental benefits
- Company events

**Job Types**: Part-time, Permanent

Expected hours: 25 - 30 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

**Experience**:

- office administration: 3 years (preferred)
- Customer Service: 3 years (preferred)

Licence/Certification:

- Class G Licence (preferred)

Work Location: In person


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