administrative assistant
4 weeks ago
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experienceWork setting
- Willing to relocateTasks
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Negotiate collective agreements on behalf of employers or workers
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operationsSupervision
- 3-4 peopleComputer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mailTechnical terminology
- BusinessArea of specialization
- Correspondence
- Reports and records
- Invoices
- Charts, tables, graphs and diagramsTransportation/travel information
- Own transportation
- Public transportation is availableWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervisionPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Time managementScreening questions
- Are you available for the advertised start date?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
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