Law Clerk

4 weeks ago

Kingston, Canada City of Kingston Full time

Opening Statement

We acknowledge that the City of Kingston is situated on traditional Anishinabeg (Ah- nish-in-ah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and thank these nations for their care and stewardship over this shared land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services while working for an organization known for excellence and innovation.

Position Summary

Under the direction of the Director, Legal Services & City Solicitor with supervisory support of the Law Clerk/Office Manager, the Law Clerk is co-responsible for the day to day administrative operation of the Legal Services division to ensure that legal transactions, contracts, agreements, correspondence and records are executed in a timely manner, are in compliance, accurate and up-to-date.
The position also undertakes substantive and professional legal clerk work in a support role to lawyers in the Legal Service Department with a focus on commercial contract preparation. This position ensures a collaborative professional approach, effective and efficient customer service delivery and is responsible for providing professional services to City staff and external contacts.

KEY DUTIES & RESPONSIBILITIES

Responsible for the completion of all commercial contracts and civil litigation related documents and maintains templates and records logs.

Assists in the completion of Council and committee reports, agenda and related material and provides provincial Offenses Act (POA) administrative support.

Provides administrative support to Legal Services Department to support the efficient operations of the team.

Provides administrative support to Risk Management staff as directed by City Solicitor.

Other duties as assigned.

Qualifications, Competencies

Diploma in Legal Administration or related program.

3 recent and progressively responsible role in legal services context.

5 years experience with commercial, risk management and civil litigation for court and tribunal hearings.

Experience in strategic planning, budgeting, and implementation of plans and policies.

Experience with instructing and educating on matters of law and associated principles.

Experience leading a team of professionals.

Skills, Abilities, Work Demands

Must have excellent communication, negotiation and conflict resolution skills with the ability to influence others (bilingual language skills would be considered a strong asset)

Strong, effective customer service and interpersonal skills

Ability to work in a team environment, liaise with key stakeholders and to function effectively with minimal supervision

Advanced computer skills including MS Office

Strong time and project management skills with the ability to multi-task

Strong problem-solving skills with the ability to gather and interpret information

Strong analytical and research skills with the ability to formulate solutions to complex issues

Experience with court document preparation, disclosures to external parties

Experience in contract administration, drafting, proof-reading and comprehension

Experience with workflow management, logging and reporting

Experience in the application of risk and/or claims support practices

Required to obtain and maintain a satisfactory criminal record check

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