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administrative assistant

4 months ago

Lloydminster, Canada HP BEAUTY Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • or equivalent experienceWork setting
  • Relocation costs not covered by employer
  • Willing to relocateTasks
  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Train staff
  • Train other workers
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Perform data entry
  • Delegate work to office support staff
  • Assign, co-ordinate and review projects and programs
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Oversee and co-ordinate office administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondenceSupervision
  • 1 to 2 people
  • 3-4 peopleSecurity and safety
  • Basic security clearanceWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervisionPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • Efficient interpersonal skills