office coordinator

4 months ago

Ottawa, Canada ProPlus Tax & Bookkeeping Inc. Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 hours per week
  • Education: Bachelor's degree
  • Experience: 5 years or moreWork setting
  • Private sectorTasks
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative proceduresSupervision
  • 1 to 2 peopleComputer and technology knowledge
  • Electronic mail
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Windows
  • MS WordSecurity and safety
  • Basic security clearanceTransportation/travel information
  • Public transportation is availableWork conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workloadPersonal suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time managementScreening questions
  • Are you available for shift or on-call work?
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?Other benefits
  • Free parking available

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