special events planner

1 month ago

Kamloops, Canada Kamloops Film Society Full time
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 40 hours per week
  • Education:
  • Expérience: Education
  • Bachelor's degree
  • Communication, general
  • Hospitality administration/management, general
  • Marketing, other
  • or equivalent experienceWork site environment
  • Volunteer coordinationWork setting
  • Associations and non profit organizations
  • Arts and culture
  • Festival
  • Event producerTasks
  • Assist in preparing financial reports
  • Promote conference and meeting services or special events
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Develop sponsorship, partnership or fundraising programs
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Assist in budget preparation
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for VIP arrangements
  • Plan for traffic and crowd control and security
  • Plan for social events and guest programs
  • Manage Event Logistics
  • Project management
  • Produce reports
  • Plan and manage budgets
  • Perform data entry
  • Professionalism in customer service
  • Record and prepare minutes of meetings, seminars and conferences
  • Prepare written material such as reports, briefs, website content
  • Develop communication strategiesSupervision
  • CommitteesComputer and technology knowledge
  • Google Docs
  • Database software
  • MS Office
  • MailChimp
  • Social MediaArea of work experience
  • Community service organization
  • Tourism associations
  • MarketingSecurity and safety
  • Criminal record checkWork conditions and physical capabilities
  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environmentOwn tools/equipment
  • Cellular phone
  • Internet accessPersonal suitability
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitaskScreening questions
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?Experience
  • Experience an assetOther benefits
  • Paid time off (volunteering or personal days)
  • Team building opportunitiesSupport for youths
  • Participates in a government or community program or initiative that supports youth employment
  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching and/or networking opportunities for youthSupport for Indigenous people
  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

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