administrative assistant

3 weeks ago

Oshawa, Canada WORTH PERSONNEL LTD. Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: Experience an assetWork setting
  • Transportation, communication and utilitiesTasks
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Train, direct and motivate staff
  • Assign, co-ordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Recruit and hire workers and carry out related staffing actions
  • Recruit and hire staff
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Supervise office and volunteer staffSupervision
  • 3-4 peopleComputer and technology knowledge
  • Google Docs
  • Jira
  • Microsoft Visio
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Database software
  • Information technology
  • SharePoint
  • Accounting software
  • MS Access
  • MS Office
  • Quick Books
  • Google Drive
  • LinkedIn
  • Electronic mailTechnical terminology
  • BusinessArea of work experience
  • Purchasing, procurement and contractsArea of specialization
  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Charts, tables, graphs and diagrams
  • Project management
  • Business process managementSecurity and safety
  • Bondable
  • Basic security clearance
  • Criminal record checkWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervisionPersonal suitability
  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Dependability
  • Due diligence
  • Quick learner

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