ADMO Executive Support

7 days ago

Edmonton, Canada Government of Alberta Full time

Role Responsibilities

As Executive Support in the Cybersecurity division, you will play a key role in supporting the Assistant Deputy Minster’s office. You will serve as a liaison with external stakeholders, internal executive offices and other government Ministries. You will deal with challenging, high-profile issues of sensitive and confidential nature and require a thorough knowledge and understanding of departmental operations, policies and practices.

Your main responsibilities will include:

Managing administrative operations within an Executive Office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner Initiate, assign, monitor and track Action Request responses, ensuring due dates are met Review correspondence for accuracy, grammar and proper formatting Act as a branch liaison to ensure accurate and timely information is provided to the Executive Office Managing business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities Build and maintain strong supportive relationships with internal GOA stakeholders and external contacts Financial administration Records management Support the division with general administrative functions such as BERNIE requests for information technology, 1GX (the enterprise resource planning software used by the Alberta Public Service), staffing request coordination and other transactional responsibilities

To be successful in an Executive Support role you will be required to demonstrate:

A high-level of independent action and thought Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders Public relations skills – professionalism and diplomacy The ability to multitask and organize conflicting priorities with competing deadlines Political acumen Sound judgment and initiative Excellent organizational skills and a keen eye for detail An ability to identify and set priorities Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately Troubleshooting skills that will enable you to solve issues as they arise

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