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Administrative Assistant II

2 months ago

Chestermere, Canada Rocky View Schools Full time

Job Title: Administrative Assistant II - School

Job Summary:

Rocky View Schools is seeking a highly organized and detail-oriented Administrative Assistant II - School to provide administrative support to the school staff, students, parents, and community members. The successful candidate will be responsible for maintaining accurate student records, scheduling appointments, and providing excellent customer service.

Key Responsibilities:

  • Maintain student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner.
  • Create a variety of written documents in a professional manner as required.
  • Schedule appointments, book meeting rooms, and communicate with participants in a timely manner as required.
  • Assist with orientation of new school staff.
  • Organize and facilitate school announcements.
  • Provide excellent service to school staff, students, and the public, including answering and directing phone calls in a courteous and professional manner.
  • Greet substitute teachers and substitute support staff and provide necessary resources.
  • Prepare, distribute, collect, and categorize various school forms.
  • Accept, distribute, and expedites mail, couriered, and delivered items.
  • Collaborate with team members to identify efficient work flow in the school office.
  • Complete a variety of clerical duties in a fast-paced work environment by assigned deadlines.
  • Supervise students in the infirmary.
  • Support the financial duties, and other administrative tasks as required.
  • Support the administration of the community rental of the school/facility as required.

Requirements:

  • Certificate or diploma in office management, business administration, or a related field.
  • Two or more years' experience in an administrative assistant role in an office environment.
  • Previous experience with customer service in a fast-paced environment.
  • Previous experience within a school division and/or with Student Information Records Systems is considered an asset.
  • An equivalent combination of Education and Experience may be considered.

Benefits:

  • 6% vacation pay.
  • Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account, and Registered Retirement Savings Plan).
  • Professional development and training opportunities.
  • Free parking.