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Legal Assistant, Tax

2 months ago

Calgary, Alberta, Canada McCarthy Tetrault Full time

Legal Assistant (Tax) - Join Our Team at McCarthy Tétrault

We are delighted to offer a challenging and rewarding career opportunity as a Legal Assistant (Tax) at McCarthy Tétrault. Our firm has been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers for the eleventh consecutive year in 2023.

As a Legal Assistant (Tax), you will play a key role in supporting our lawyers and clients by providing exceptional administrative support, document preparation, and file management. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We value inclusion and provide opportunities for our people to develop to their full potential.

Key Responsibilities:

  • Document Preparation:
    • Prepare, edit, format, print, scan, and revise correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material.
    • Create and revise diagrams and presentations using PowerPoint, ensuring clarity, visual impact, and accurate conveyance of complex information.
  • File and Time Management:
    • Manage files, including opening new files, maintaining large and complex files, and developing an orderly filing and retrieval system.
    • Work with Records Management and Administrative Clerks to create, maintain, and store client files.
    • Update calendars for assigned lawyers, including meetings, appointments, due dates, and client-related activities.
  • Lawyer / Client Support:
    • Coordinate lawyer travel arrangements, including preparing itineraries and travel expense reports.
    • Update contact names and addresses in the client database on a regular basis.
    • Coordinate client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Mail, Fax, and Phone Reception Functions:
    • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes.
    • Receive, handle, screen, and/or direct incoming calls as directed by lawyers; respond to routine inquiries and requests from clients.
  • Financial and Administrative Functions:
    • Assist with the preparation and finalization of time entry on a daily basis according to firm standards.
    • Work with Finance to coordinate new Client and Matter openings.
    • Provide consistent backup support when assistants are absent; provide support to assistants who may be managing multiple tasks and/or difficult deadlines.

Requirements:

  • Education: Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
  • Experience: Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
  • Skills:
    • In-depth knowledge of business and legal terminology.
    • Strong attention to detail and superior word processing, spelling, proofreading, and editing skills.
    • Capacity to perform duties with speed and accuracy.
    • Demonstrated skill in collaboration and the capacity to effectively function within a team setting.
    • Strong time management, organizational, and multi-tasking skills and ability to work under pressure to meet important deadlines.
    • Ability to follow-up on files and delays with minimal supervision.
    • High level of discretion and confidentiality.
    • Flexibility to occasionally work overtime.

What We Offer:

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime, and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity, and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We are an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.