Office Administrator

4 days ago

Dorval, Quebec, Canada Randstad Canada Full time

Our client in Dorval who handles several commercial and residential buildings is currently looking for an office administrator who will be responsible for various tasks across the company.

This person will work on site doing clerical, administrative and customer oriented tasks. This is a temporary contract for at least 3months which strong possibility of extension.

Advantages

Monday - Friday 9AM-5:30PM

1 Hour lunch
Free Parking
Easy access via public transport
Salary 25-30$/hr (Based on experience)
Contract for 3 months with possibility of extension

Responsibilities
Property Administrator,
Reporting to the Property Manager, primary responsibilities for this role include:

  • Provide administrative support and coordination to Property Manager;
  • Assist Property Managers with obtaining supplier and contractor quotations;
  • Accounts Receivable - collecting arrears, ensured timely rental payments including.
quotations;

  • Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintain accurate record keeping.
reconciliation of accounts as needed.

  • Assist in handling building operator inquiries and emergency situations;
  • Answering phone calls
  • Deposit cash receipts on a daily basis;
  • Arrange for pick up and deliveries of rent checques and various materials from and to properties under management;
  • Assist in preparation of year-end reconciliations and annual rental advice letters;
  • Review and print related monthly reports and ensure accuracy of Rent Roll/Rent Up;
  • Accounts Payable – review and code all invoices and process daily bank deposits;
  • Handle general day-to-day enquiries and concerns from tenants and keep all tenancy information up-to-date;
  • Accurate data input of lease administration information for new tenants, renewals etc., and issue welcome packages to new tenants;
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.;
  • General office / administrative duties as necessary.
Qualifications

Qualifications:

  • Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members; English and French
  • Ability to develop and sustain cooperative working relationships;
  • 1-2 years' experience as a Property Administrator or 3 years + in an administrative role with AP/AR responsibilities
  • Professional phone manner;
  • Mature and self-motivated team player;
  • Committed to personal growth and integrity aligned with with company's corporate objectives;
  • Ability to exercise confidentiality;
  • Strong time management skills including the ability to work under pressure and achieve quality results;
  • Results oriented, detail oriented and accurate;
  • Proven innovation with a willingness to manage and adapt to change;
  • Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook;
If interested in this opportunity or know someone who would be a good fit. Please send your CV to or or give us a call at

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at and ask for Brandon or Sean to arrange a meeting or send us your resume by email at /

Add us on LinkedIn:
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For a complete list of all available jobs by division, visit

good to know you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

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