Administrative Assistant

2 weeks ago

Dorval, Quebec, Canada Randstad Canada Full time
Are you looking for a new career change? Tired of commuting downtown Montreal. We have an amazing new opportunity for you in Dorval. This company is a trendy fashion company who has several offices in Canada and USA. This is a contract to hire position for an administrative assistant This candidate may have other tasks as needed

Advantages
-8:30AM-5:00PM Monday to Friday (37.5 hours)
-1 Hour lunch break

  • Salary 2225$/hr (based on experience)
  • Full benefits after probationary period (Vision, Medical, Dental)
-6 Months RRSP 3% Match
-2 weeks vacation after 1st year

  • Work for a leader in the industry
Responsibilities

  • Provide front desk support to guests and clients (answer general inquiries, sign in/out attendance
sheet, visitor badges)

  • Organize staff meetings (ensure meeting spaces are kept clean)
  • Prepare coffee; order lunches & monthly birthday cakes
  • Type correspondence (e mail blasts, large mailings)
  • Run errands for the office, as needed
  • Distribute mail to appropriate recipients
  • Fold and mail daily credit statements
  • File records and documents as needed
  • Manage files, record systems, office supplies and inventory
  • Maintain liaison for external suppliers/vendors (coffee, photocopiers/fax) and ensure supplies are
ordered according to demand

  • Maintain all building maintenance contracts (cleaners, printers, plant maintenance)
  • Liaison with our Global IT Department
  • Train new hires with preliminary work information (evacuation plan, fire drill, first aid kits, fire
extinguishers)

  • Coordinate and plan meetings /corporate events.
Coordinate flights/hotels/car services through Frosch
(Sales meeting, Vision Expo, KAMW, Holiday party, internal teambuilding activities)

  • Run periodic reports
  • Data processing: Update voice mail list, employee birthday list, rep contact list
  • Create purchase requisitions for quotes above $500
  • Support marketing department in various administrative tasks
Qualifications
Basic Word, Excel, Powerpoint required
Problem solver
Manage their time well
Fashion industry experience a bonus
Looking for someone who is self-motivated
Must be perfectly bilingual (English/French) (Spoken/Written)
Must have a car

If interested in this position or know someone who meets these criteria please send me an email to or

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at / /

Add us on LinkedIn:
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For a complete list of all available jobs by division, visit

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

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