Sr Office Administrator

2 weeks ago

Dorval, Quebec, Canada FedEx Group Full time

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

  • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
  • Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
  • Prepares required materials for conferences, meetings, calls, and various appointments.
  • Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
  • Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
  • Responsible for records management including organizing and maintaining office filing system.
  • Organizes and maintains office filing system.
  • Reads and analyzes incoming memos and determines the appropriate course of action.
  • Receives and responds to routine correspondence.
  • Serves as a knowledge resource to other employees.
  • Performs other duties as assigned.

Minimum Education

  • High school diploma or GED required.

Minimum Experience

  • Five (5) years experience required in clerical support or related area; two(2) of those years as an Office Administrator II or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

  • Software skills, including use of Microsoft Office software and web-based applications.
  • General business skills such as typing; data entry and review; and use of phone, copier, and fax.
  • Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
  • Customer service skills necessary to effectively and professionally respond to requests.
  • Verbal and written communication skills necessary to explain complex and/or confidential information.
  • Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
  • Ability to mentor, coach and act as a knowledge resource to other employees.
  • Knowledge of concepts, practices, policies and procedures related to FedEx operation. Job Conditions

Preferred Qualifications:

Pay Transparency:

Pay:

Additional Details:

DISCLAIMER

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. The incumbent of this position is expected to perform all other duties as assigned, must be able to complete and achieve minimum thresholds on any mandatory testing and training, must be able to operate in a PC windows environment, have the ability to successfully complete all recurrence training and maintain annual accreditations where applicable and work varying shifts based on business needs. If the incumbent resides in the province of Quebec, you must be bilingual (French and English). In addition to the usual factors used in the selection process, all candidates for positions that require driving as a core competency require a valid driver's license (e.g. Class 5,G, or 1[AZ]) and a driving record with two or fewer violations and/or accidents in the 24 months prior to the date of application. Further, candidates will be assessed through careful consideration of:

  1. their current driver's abstract;
  2. their performance during application interviews; and
  3. their performance on any driver competency assessments administered

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